Post-Award Resources | Research Admin

POST-AWARD RESOURCES
UNDERSTANDING YOUR NOTICE OF AWARD
ERA	RA SHAREPOINT
ERA Portal ASU platform for the management of sponsored projects, including awards ERA Training Server Exact replica of ERA that allows for hands on practice prior to doing a task live ERA Awards Information Information about post-award administration of sponsored projects in ERA	RA SharePoint Award Files Event Calendar for workshops and seminars Add/Remove a Colleague to RA SharePoint and Other systems
FINANCIAL MANAGEMENT SYSTEM	RESEARCH ACADEMY
Workday Portal ASU's platform for financial, purchasing, planning and budgeting systems FMS Blackboard Course Financial Management System (Workday) training Crosswalk Spreadsheet Translates FMS revenue and spend categories	Research Academy Introduces the essentials of post-award research administration at ASU Request Access
POST-AWARD MANAGEMENT SITELET	TOOLS
Overview Purpose of the sitelet Financial Services Training/Policies RAhelp@asu.edu Post-Award Resources This page Roles and Responsibilities Research Operations Teans Unit Set Up Project Post submission tasks Pre-award costs/At risks Review award notice with PI Establish and maintain project files Initiate project Process Expenses Salary and Wages Goods and Services Subawards Travel Monitor Project Monitor Expenses/Make Financial Changes Make Programmatic/Administrative Changes Reconcile Project Why is it necessary What's needed What tools are available What to do about errors found Close Out Project Unit responsibilities Record retention Audit	After-the-Fact Review Report A tool developed by OKED to meet the requirements of compensation review in 2 CFR 200.430(i) Standards for Documentation of Personnel Expenses Workday Grant Administration Reports Access to a number of reports useful to grant administration, particularly for account monitoring and reconciliation Budget Reconciliation Checklist The checklist outlines the steps to reconciling a sponsored project budget ERA Reports Used to extract data residing in ERA Graduate Student Cost Calculators Tool to assist in calculating RA salaries PeopleSoft Online-based system ASU used to record all personnel actions
ASU GUIDANCE BY TOPIC	EXPENDITURE GUIDELINES
After-the-Fact Review Report Audit Readiness Capital Equipment Conducting Business Internationally Consortiums Cost Accounting Standards (CAS) Cost Sharing Cost Transfers Facilities and Administrative Costs Fellowships Financial Accountability Foreign Travel Participant Support Costs Pre-Award At-Risk Requests Post-Award At-Risk Requests Program Income RA/TA Tuition Remission & Rates Spending on the Account Sponsored Projects Allowability Subawards Subrecipient vs. Vendor / Contractor vs. Consultant Uniform Guidance for Federal Procurements Working with ASUF Working with Mayo Clinic	The following are guidelines commonly used by the US government to ensure consistency in the administration of funds awarded by federal research agencies. They are not a substitute for the terms and conditions outlined in an award notice. To ensure compliance with both federal and non-federal award requirements, it is critical that the terms and conditions of an award are carefully reviewed. [See Understanding Your Notice of Award.] 2 CFR 200 (Uniform Guidance) 2 CFR 200 (Uniform Guidance) - FAQ Federal-Wide Research Terms and Conditions A standard core set of administrative terms and conditions used by federal research agencies for research-related awards NIH Grants Policy Statement Terms and conditions applicable to NIH awards NSF Award Policies Guide (PAPPG) Terms and conditions applicable to NSF awards
ASU POLICIES	FORMS
501 Establishment of a Sponsored Projects Account 502–01 Personnel Employed on Sponsored Projects 502–02 Leaves and Absences for Sponsored Projects Personnel 502–03 Certification of Sponsored Project Effort 503–01 Purchase Requests on Sponsored Projects and Internal Grant Programs 503–02 Sponsored Project Cash Advances 503–03 Consultants, Guest Lecturers, and Other Professional Services for Sponsored Projects 503–05 Subcontracts/Subaward Agreements 504–01 Sponsored Projects Travel for ASU Employees 504–04 Conference Registration Costs for ASU Employees on Sponsored Projects 504–05 Sponsored Project Travel and Related Costs (Non-ASU Employees) 505-06 Equipment Management 506–04 Guaranteeing Delinquent Sponsored Projects Agency/Orgs 507–01 Sponsored Project Award Changes 508–01 Charging Direct and Facilities & Administrative Costs to Sponsored Projects 508–01 harging Direct and Facilities & Administrative Costs to Sponsored Projects 508–02 Facilities & Administrative Costs 509–02 Reports and Deliverables from Sponsored Projects 509–03 Financially Closing Out Fixed Price Agreements 509–04 Sponsored Project Agency/Org Deficit/Account Closeout 510–02 External Audits and Programmatic Reviews	Additional Pay Web Form Web form feature on RA SharePoint. Required for additional pay in excess of Institutional Base Salary (IBS) on a sponsored project. ASU At-Risk Request Form Used to request time and/or funding to continue work without interruption pending receipt of a modification on an incrementally funded project. Certification of Exception to Fly America Act Used to justify the use of a foreign flag air carrier for travel charged to a federally-funded sponsored project Cost Price Analysis and Sole Source Justification - under 100K Used when issuing a sponsored project subaward for under 100K Cost-Price Analysis Form - Commercial or International Subrecipients - Over 100K Used when issuing a sponsored project subaward over a 100K to a commercial or international subrecipient Cost-Price Analysis Form - US University or Non-Profit Subrecipients - Over 100K Used when issuing a sponsored project subaward over 100K to a US University or non-profit subrecipient Cost Sharing Requirement Form Used to collect, retain, and manage required cost sharing commitments Departmental Input Receipt Used to deposit sponsored checks received at Downtown, Polytechnic, and West campus departments Documenting Interrelated Projects Form (ORSPA 320) Used for allocating costs between interrelated projects supported by multiple Federal awards F&A Waiver Request Form Used when making a request, after award, to reduce the amount of F&A to be reimbursed to ASU Investigator and/or Allocation Changes Used to gather approvals for investigator/allocation changes on existing awards New ERA Unit Request (Outlook) Email template used to request the addition of a new unit to ERA New ERA Unit Request (Word) Word template used to request the addition of a new unit to ERA Non-Payroll-Cost-Transfer Request (CTR) (ORSPA 510) Used to request non-payroll cost transfers. ERA Award Change Requests Used for award change requests and requests to establish at-risk accounts Sole Source Justification Form Documents subrecipients considered and why only the one chosen can be used for this project State Cost Sharing Companion Account Appropriation Transfer Calculator Used to calculate transfer amount needed to fund a state cost sharing companion account Subrecipient Commitment Form Used to obtain and document commitment from non-FDP subrecipient Subrecipient Letter of Commitment Letter from FDP subrecipient committing to collaborate with ASU on a sponsored project Third Party Cost Sharing Certification Memo Used to obtain required information from a third party that is contributing to cost sharing