Account reconciliation
Why is reconciliation required?
It is a second opportunity to ensure that expenditures were charged correctly and in compliance with all sponsor regulations and ASU policies. Learn more
What’s needed to perform a reconciliation?
It is a second opportunity to ensure that expenditures were charged correctly and in compliance with all sponsor regulations and ASU policies. Learn more
What tools are available to assist with sponsored projects reconciliation?
Provides a budget reconciliation checklist which units may use as a guide in setting up a unit specific process. Learn more
What if errors are found during reconciliation?
Provides direction on processes to follow in the event of the need for a correction – both for payroll and non-payroll expenses. Learn more
Work instructions
WI-MS-01 (Notification to subawards)
WI-MS-10 (Unit subaward management)
WI-MS-30 (Issuances of new subaward)
WI-MS-60 (Execute and distribute)
WI-MS-70 (Subrecipient monitoring)
WI-MS-80 (Invoicing)
WI-MS-100 (Modifications)
WI-MS-110 (Termination and closeouts)
Policies
502–03 Certification of sponsored project effort
508–01 Charging direct and facilities and administrative costs to sponsored projects
508–02 Facilities and administrative costs
509–02 Reports and deliverables from sponsored projects
Tools and information
Graduate student cost calculators
RA/TA tuition remission and rates
Topical guides
Subrecipient vs vendor/contractor vs consultant
Forms
Budget reconciliation checklist
The checklist outlines the steps to reconciling a sponsored project budget.
Certification of exception to Fly America Act
This form is a statement executed by the traveler justifying the use of a foreign flag air carrier for travel charged to a federally-funded sponsored project
Departmental input receipt_spn
To be used to deposit sponsored checks received at Downtown, Polytechnic, and West campus departments
Investigator and/or allocation changes
Used to gather approvals for investigator/allocation changes on existing awards
Nonpayroll cost transfer request ORSPA 510
Form for requesting nonpayroll cost transfers.
Payroll redistribution form and instructions
Forms on ASU Financial Services.
Third-party cost sharing certification memo
This form is to obtain required information from a third party that is contributing to cost sharing