Home | Process | Manage Subawards

Items are color-coded as to who is responsible. Maroon for ORSPA responsibilities, Gold for Unit responsibilities, and Grey for PI responsibilities that cannot be delegated to RA staff.


This step addresses the details of developing, negotiating and issuing subawards.
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1. Notification to subawards WI-MS-01

This work instruction contains the following sections:

  • Types of subaward notifications
  • Notifications to Subawards
  • Assignment of Subaward Task

2. Unit subaward management WI-MS-10 ••

  • Request new subaward
  • Subaward account set up
  • Monitor subaward progress and invoicing
  • Closeout subaward

3. Issuance of new subaward WI-MS-30

  • Verification of new subaward request
  • Negotiation of new subaward

4. Execute and distribute WI-MS-60

  • Prepare agreement for signature
  • Distribute agreement
  • Purchasing approval

5. Subrecipient Monitoring WI-MS-70

  • Monitoring for 2 CFR 200 (Uniform Guidance) Audit Compliance
  • Monitoring for FFATA

6. Invoicing WI-MS-80

To document the process for receiving, reviewing, and processing subaward invoices.

7. Modifications WI-MS-100

  • Types of modifications
  • Issuance of modification
  • Execute and distribute modification

Termination and closeout WI-MS-110

This work instruction contains the following sections:

  • Notification of Closeout or Termination
  • Prepare and Send Closeout Documents
  • Review Signed Closeout Documents
  • Close Subaward Purchase Order