Close Out Project

Last updated: 02/01/2019 - 12:53pm

Closeout and Record Retention

Topics

Introduction

Closeout is the final step in the process and completes ASU's responsibilities to the sponsor for a given award

 

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Record Retention

Provides information about the importance of record retention for purposes such as audit, lawsuits, and investigations which may occur anytime before and after the life of an award

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ORSPA/Unit Roles 

Describes the responsibilities each team has in jointly bringing projects to a close

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Audit

Provides information about what internal controls are and their role in audits

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WORK INSTRUCTIONS

Forms

CLOSEOUT PROJECT

WI-CP-01  (Closeout Project)
WI-CP-05  (Pre-final Closeout)
WI-CP-10  (Final Invoice and Reports)
WI-CP-20  (Close and Archive Accounts)

Budget Reconciliation Checklist

The checklist outlines the steps to reconciling a sponsored project budget

ORSPA Action Form

Form for: a) award change requests; b) requests to establish at-risk accounts; c) requests for approval of CAS exceptions

Third Party Cost Sharing Certification 

This form is to obtain required information from a third party that is contributing to cost sharing

POLICIES

509–03 Financially Closing Out Fixed Price Agreements

509–04 Sponsored Project Agency/Org Deficit/Account Closeout

510–02 External Audits and Programmatic Reviews

TOPICAL GUIDES

Sitelets

Consortiums

Program Income

Audit Readiness

Cost Sharing

Effort Reporting

Subawards

Job Aids

Tools

Anatomy of an Award Notice

Processing Pre-Award and Post-Award At-Risk Requests

Sponsored Projects Acronyms

2 CFR 200 (Uniform Guidance)

NIH Grants Policy Statement

NSF PAPPG 17-1

 

 

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