Closeout and record retention
Topics
Introduction
Closeout is the final step in the process and completes ASU’s responsibilities to the sponsor for a given award
Record retention
Provides information about the importance of record retention for purposes such as audit, lawsuits, and investigations which may occur anytime before and after the life of an award
ORSPA/unit roles
Describes the responsibilities each team has in jointly bringing projects to a close
Audit
Provides information about what internal controls are and their role in audits
Work instructions
WI-CP-01 (Closeout project)
WI-CP-10 (Final invoice and reports)
WI-CP-20 (Close and archive accounts)
Forms
Budget reconciliation checklist. The checklist outlines the steps to reconciling a sponsored project budget.
Policies
509–03 Financially closing out fixed price agreements
509–04 Sponsored project agency/org deficit/account closeout
510–02 External audits and programmatic reviews
ERA award change requests
The award change request is an activity in ERA that users can run to initiate requests for award changes including No Cost Extensions, budget changes, etc.
Third party cost sharing certification. This form is to obtain required information from a third party that is contributing to cost sharing.
Topical guides
More information
Job aids
Understanding your notice of award
Processing pre-award and post-award at-risk requests