Responsibility: Unit-PI
Prepared by: RAS
Work Instruction Number: WI-DP-07
PURPOSE
Review of proposal by RA, PI, and PNT to verify that the proposal
1. Meets all requirements of the FOA
2. Is ready for final review and submission of the proposal to the sponsor
RA – Research Advancement Administrator
FOA – Funding Opportunity Announcement
ERA – Enterprise Research Administration
PI – Principal Investigator
PNT – Proposal and Negotiation Team
WI- Work Instruction
GCO – Grant and Contract Officer
DP – Develop Proposal
For definitions, see Acronyms and Glossary page.
Review final proposal
1. RA will review the proposal against sponsor guidelines, the FOA, and where available, ERA/Sponsor validations. The use of the ASU developed NIH and NSF checklists can also be helpful in this review.
2. RA will send a copy of the fully completed proposal to PI for review
2.1. Ideally, the copy is sent to the PI 3-5 business days prior to submission.
2.2. If time is limited, the proposal should be sent to the PI as early as possible.
2.3. On the sponsor deadline day, when sending the completed proposal for PI approval, RA will establish a time to move forward with the submission if no response is received from the PI. The established time should be set by the RA to avoid missed deadlines and in accordance with unit-approved practices.
3. RA will make any final corrections requested by the PI.
4. RA will perform a final review to ensure the information entered into ERA and the proposal package is accurate and complete.
5. RA will generate Department Reviewers and submit the proposal for Department Review.
6. RA will notify PNT that the proposal is ready for review by clicking Submit for PNT Review.
6.1. RA will provide notes and attachments needed for submission to PNT with the sponsor site where the proposal can be reviewed.
7. RA will address any feedback received from PNT:
7.1. For documents or information that the PI is responsible for, consult with the PI to ensure the changes are acceptable.
7.2. If the PI has feedback for PNT, RA will notify PNT with the additional information or questions.
8. RA will make necessary changes:
8.1. Changes should be administrative in nature or otherwise approved by the PI.
8.2. If the PI will not be available prior to the due date, RA will make the required changes from PNT in order to submit the proposal.
9. If changes have been made, RA will review proposal application again to ensure the package is still accurate.
10. After gaining PI approval, RA will continue to Request Proposal Submission by clicking Respond to PNT Review
Note: Review of budgetary documents whilst in the “Draft” status is discouraged, please route the site accordingly to be reviewed in a timely manner. RA may pose questions to the assigned GCO along the way by using the notify PNT activity.