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About Us

Last updated: 11/04/2021 - 5:09pm

Who we are

90+ employees and students90+ employees and students

 

Vision

Provide best-in-class service in support of ASU's rapidly growing knowledge enterprise.
 

Mission

To serve as an essential resource to faculty and staff by assisting to secure and successfully manage external funding for University research and sponsored activities and to provide quality support and outstanding customer service, one customer at a time concentrating resources on improving processes, managing risk and compliance.
 

Get in Touch

Centerpoint Building at 660 S. Mill Ave., Tempe, AZ 85281

Research Administration: https://researchadmin.asu.edu

Research Integrity and Assurance: https://researchintegrity.asu.edu

 

What we do

What we doResearch Operations is under the umbrella of Knowledge Enterprise (KE) and is comprised of skilled pre-award, post-award and compliance professionals who each bring unique and related experiences from every aspect of research administration. Our business processes have been fined tuned over the years and continue to evolve to meet our changing needs.

 

What we do people

 

How we can help

  • Proposal preparation and processing
  • Award negotiation and acceptance
  • Award setup
  • Project accounting
  • Post-award administration
  • Cash management
  • Cost analysis and compliance
  • Compliance with all applicable university, sponsor, ABOR, state and federal requirements, standards and regulations
  • Regulatory compliance

 

Research Operations' Team Services

PRE-AWARD SERVICES

Jessica Robins

Assistant Director

Kristy MacDonald  

Assistant Director

PNT Proposals Functional Group (PFG)

Research Advancement Services (RAS)

Biodesign Institute Research Opportunity Advancement and Development (ROAD)

 

Contracts

Subcontracts

Industry Agreements Group (IAG)

 

Research Advancement Services (RAS)                    

Email for:

  • proposals and questions from assigned units: ras@asu.edu, 480-965-4225

  • assistance with the Enterprise Research Administration system (ERA): era@asu.edu, 480-965-9065, Option 0

  • general questions from Research Advancement Administrators: rahelp@asu.edu

 

The primary role of the Research Advancement Services (RAS) team is to provide research administration leadership in an environment of ambitious research growth, innovative process improvement, and gold-standard customer service.

 

Develops proposals and provides guidance on award change requests for assigned units (ras@asu.edu

Supports units with RA vacancies, leaves, and those experiencing a surge in proposals for a given deadline, as capacity permits

Creates materials for dissemination one-on-one and in seminar/workshop-type environments for the benefit of faculty, unit staff, and research advancement administrators

Provides guidance on “how to” questions from unit RA staff (rahelp@asu.edu)

Supports the ERA (era@asu.edu) by providing assistance to units with questions and technical issues regarding ERA Proposals

 

RAS Team Members

Sarah Gates

Manager 

Darci
Parsley

 

Colleen Trompeter

Elise
Miller

Chloe Grafakos

Shae Axline

Annika Lauer 

 

Proposal & Negotiation Team (PNT)

Email for proposal/agreements not assigned in ERA:  proposalandnegotiation@asu.edu

The Proposal and Negotiations Team purposes are to meet the request of Sponsors with management of the administrative aspects of proposed projects to award and to negotiate agreements, while minimizing risks, administrative delays and ensuring compliance with federal, state, ASU terms and conditions.

 

Provides advice and assistance on pre-award issues

Supports RA staff in proposal precision

Reviews critical proposal items

Authorizes proposals on behalf of institution

Reviews, negotiate and execute incoming grants, agreements & contracts

Reviews negotiates, and executes subawards

 

Industry Agreements Group (IAG)

Email for proposal/agreements not assigned in ERA:  Industryagreements@asu.edu

 

The Industry Agreements Group (IAG) purpose is to process Proposals and Contracts with Industry partners and serves a liaison with ASU’s Technology Transfer Office to provide recommendations and help in the decision-making process on Intellectual Property (IP)-related matters. The office helps mitigate risks and aims to increase the revenues for the organization while ensuring compliance with ASU’s obligation to the State and Federal laws.

 

Provides advice and assistance on pre-award issues for Industry proposals

Supports RA staff in proposal development for Industry proposals

Reviews and submits proposals to industry sponsors

Reviews, negotiates and executes incoming industry research agreements, Non-Disclosure Agreements (NDA) and Material Transfer Agreements (MTA)

 

COMPLIANCE     

Nancy Henderson

Assistant Director

Research Integrity and Assurance (ORIA)

 

Office of Research Integrity and Assurance (ORIA)

For general questions and assistance, email research.integrity@asu.edu or call 480-965-6788. 

 

ORIA provides resources to researchers to ensure research is performed with the highest ethical standards, safely, and in compliance with all applicable regulations and policies.

 

Provides education and outreach on compliance areas

Utilizes efficient processes to make compliance as easy as possible for the regulated community

Supports institutional compliance committees for

  • Human Subjects (IRB)

  • Animals (IACUC)

  • Biosafety (IBC)

  • Conflict of Interests (COI)

  • Export Controls and Security

  • Responsible Conduct of Research (RCR)

  • Scientific Diving

 

POST-AWARD SERVICES

Nick Petersen

Assistant Director

Sarah Kern

Assistant Director

Award Management (AMT)

Fiscal Oversight (FOT)

 

Award Management Team (AMT)

Email for questions and inquiries on post-award items or processes:  Contact the AMT Customer Service Liaison

The Award Management Team provides post-award administrative support and guidance to ASU unit faculty and staff, while minimizing risks, administrative delays, ensuring compliance with federal, state, ASU terms and conditions, and liaison to sponsors.

 

Sets up awards and award modifications

Prepares financial invoicing and reporting to sponsors

Submits Non-fiscal reporting such IP and Equipment

Determines allowability of expenses, requesting approval from sponsor where needed

Reviews and approves cost transfers including accounting adjustments and journals

Processes Subaward invoices and perform closeouts

Provides post-award support to RA staff and Business Operations Managers

Supports the ERA (era@asu.edu) by providing assistance to units with questions and technical issues regarding ERA Awards


For additional information about working with the Award Management Team, see the FAQ.

 

Fiscal Oversight Team (FOT)

The Fiscal Oversight Team (FOT) obtains economies of scale by aggregating post award functions that are not award specific.  FOT acts as the institutional official for the following areas:

Audit & Monitoring - Facilitates complete, precise, and appropriate responses with the least amount of disruption to ongoing operations.

Costing Analysis – Oversees federal rate negotiation, recharge center support, salary cap monitoring, and additional pay reviews.

Sponsored Payroll Review - Reviews Sponsored Payroll and after-the-fact interim compensation charges based on budget estimates.

Cash Management - Facilitates timely, accurate and complete payments through collections, electronic invoicing, draws, and related activities.

Risk Management – Reviews focused expenditure support and monitors subrecipients

Closeouts - performs award and financial account closeouts

 

Team structure contacts:

 

Metrics

 

Research Operation Metrics

 

Calendar Year

2019

2020

Metric

 

 

 

 

Proposals Submitted

3,597

3,672

NA

 

 

 

 

Agreements Processed

2,944

3,364

<30 days

 

 

 

 

Financial Reporting

68.9%

95.25%

>95%

 

 

 

 

Activations

12 days

7 days

<10 days

 

 

 

 

Modifications

30 days

15 days

<35 days

 

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