Who we are
90+ employees and students
Vision
Provide best-in-class service in support of ASU's rapidly growing knowledge enterprise.
Mission
To serve as an essential resource to faculty and staff by assisting to secure and successfully manage external funding for University research and sponsored activities and to provide quality support and outstanding customer service, one customer at a time concentrating resources on improving processes, managing risk and compliance.
Get in Touch
Centerpoint Building at 660 S. Mill Ave., Tempe, AZ 85281
Research Administration: https://researchadmin.asu.edu
Research Integrity and Assurance: https://researchintegrity.asu.edu
What we do
Research Operations is under the umbrella of Knowledge Enterprise (KE) and is comprised of skilled pre-award, post-award and compliance professionals who each bring unique and related experiences from every aspect of research administration. Our business processes have been fined tuned over the years and continue to evolve to meet our changing needs.
How we can help
- Proposal preparation and processing
- Award negotiation and acceptance
- Award setup
- Project accounting
- Post-award administration
- Cash management
- Cost analysis and compliance
- Compliance with all applicable university, sponsor, ABOR, state and federal requirements, standards and regulations
- Regulatory compliance
Research Operations' Team Services
PRE-AWARD SERVICES
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Jessica Robins Associate Director |
Kristy MacDonald Assistant Director |
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PNT Proposals Functional Group (PFG) Research Advancement Services (RAS) Biodesign Institute Research Opportunity Advancement and Development (ROAD)
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Contracts Subcontracts Industry Agreements Group (IAG) |
Research Advancement Services (RAS)
Email for:
assistance with the Enterprise Research Administration system (ERA): era@asu.edu
general questions from Research Advancement Administrators: rahelp@asu.edu
proposals and questions from PIs and proposal teams in assigned RAS-supported units: ras@asu.edu
The primary role of the Research Advancement Services (RAS) team is to provide research administration leadership in an environment of ambitious research growth, innovative process improvement, and gold-standard customer service.
Develops proposals and provides guidance on award change requests for assigned units (ras@asu.edu)
Supports units with RA vacancies, leaves, and those experiencing a surge in proposals for a given deadline, as capacity permits (rahelp@asu.edu)
Creates materials for dissemination one-on-one and in seminar/workshop-type environments for the benefit of assigned RAS-support units (faculty, unit staff), and research advancement administrators.
Provides guidance on “how to” questions from unit RA staff (rahelp@asu.edu)
Supports the ERA (era@asu.edu) by providing assistance to units with questions and technical issues regarding ERA Proposals
RAS Team Members
Colleen Trompeter
Proposal & Negotiation Team (PNT)
Email for proposal/agreements not assigned in ERA: proposalandnegotiation@asu.edu
The Proposal and Negotiations Team purposes are to meet the request of Sponsors with management of the administrative aspects of proposed projects to award and to negotiate agreements, while minimizing risks, administrative delays and ensuring compliance with federal, state, ASU terms and conditions.
Provides advice and assistance on pre-award issues
Supports RA staff in proposal precision
Reviews critical proposal items
Authorizes proposals on behalf of institution
Reviews, negotiates and executes incoming grants, agreements & contracts
Reviews, negotiates, and executes subawards
Industry Agreements Group (IAG)
Email for proposal/agreements not assigned in ERA: Industryagreements@asu.edu
The Industry Agreements Group (IAG) purpose is to process Proposals and Contracts with Industry partners and serves a liaison with ASU’s Technology Transfer Office to provide recommendations and help in the decision-making process on Intellectual Property (IP)-related matters. The office helps mitigate risks and aims to increase the revenues for the organization while ensuring compliance with ASU’s obligation to the State and Federal laws.
Provides advice and assistance on pre-award issues for Industry proposals
Supports RA staff in proposal development for Industry proposals
Reviews and submits proposals to industry sponsors
Reviews, negotiates and executes incoming industry research agreements, Non-Disclosure Agreements (NDA) and Material Transfer Agreements (MTA)
COMPLIANCE
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Nancy Henderson Assistant Director |
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Research Integrity and Assurance (ORIA) |
Office of Research Integrity and Assurance (ORIA)
For general questions and assistance, email research.integrity@asu.edu or call 480-965-6788.
ORIA provides resources to researchers to ensure research is performed with the highest ethical standards, safely, and in compliance with all applicable regulations and policies.
Provides education and outreach on compliance areas
Utilizes efficient processes to make compliance as easy as possible for the regulated community
Supports institutional compliance committees for
Human Subjects (IRB)
Animals (IACUC)
Biosafety (IBC)
Conflict of Interests (COI)
Export Controls and Security
Responsible Conduct of Research (RCR)
Scientific Diving
POST-AWARD SERVICES
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Nick Petersen Associate Director |
Sarah Kern Assistant Director |
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Award Management (AMT) |
Fiscal Oversight (FOT) |
Award Management Team (AMT)
Email for questions and inquiries on post-award items or processes: Contact the AMT Customer Service Liaison
The Award Management Team provides post-award administrative support and guidance to ASU unit faculty and staff, while minimizing risks, administrative delays, ensuring compliance with federal, state, ASU terms and conditions, and liaison to sponsors.
Sets up awards and award modifications
Prepares financial invoicing and reporting to sponsors
Submits Non-fiscal reporting such IP and Equipment
Determines allowability of expenses, requesting approval from sponsor where needed
Reviews and approves cost transfers including accounting adjustments and journals
Processes Subaward invoices and perform closeouts
Provides post-award support to RA staff and Business Operations Managers
Supports the ERA (era@asu.edu) by providing assistance to units with questions and technical issues regarding ERA Awards
For additional information about working with the Award Management Team, see the FAQ.
Fiscal Oversight Team (FOT)
The Fiscal Oversight Team (FOT) obtains economies of scale by aggregating post award functions that are not award specific. FOT acts as the institutional official for the following areas:
Audit & Monitoring - Facilitates complete, precise, and appropriate responses with the least amount of disruption to ongoing operations.
Costing Analysis – Oversees federal rate negotiation, recharge center support, salary cap monitoring, and additional pay reviews.
Sponsored Payroll Review - Reviews Sponsored Payroll and after-the-fact interim compensation charges based on budget estimates.
Cash Management - Facilitates timely, accurate and complete payments through collections, electronic invoicing, draws, and related activities.
Risk Management – Reviews focused expenditure support and monitors subrecipients
Closeouts - performs award and financial account closeouts
Team structure contacts:
Sponsored Projects Agent: Sarah Kern (Sarah.Kern@asu.edu, 480-965-0029)
Cash Management (CMT)
Supervisor: James Obenour (James.Obenour@asu.edu, 480-965-1994)
General Inquiries, Cost Share & Program Income Funding
Payment Receipting & Refunds
Kathy Hannan: Kathy.Hannan@asu.edu
Federal Draws, Electronic Invoicing & ASUF Transfers
Chris Huzyak: Chris.Huzyak@asu.edu, 480-727-2598
Lauren Florendo: Lauren.Florendo@asu.edu, 480-727-669
Accounts Receivable, Collections & Closeouts (ARCC)
Manager: Tammi Wells (Tamara.Wells@asu.edu, 480-965-6496)
General Inquiries: cashmanagement@asu.edu
Tina Rimal: Tina.Rimal@asu.edu
Denise Sherman: Denise.Sherman@asu.edu, 480-965-3357
Christopher Wren: Christopher.Wren.1@asu.edu
Fiscal Compliance (FCT)
External Audit Liaison
General Inquiries: sponsoredcompliance@asu.edu
Sarah Kern: Sarah.Kern@asu.edu, 480-965-0029
Michelle Turner: Michelle.C.Turner@asu.edu, 480-727-4560
Lindsey Havranek: Lindsey.Havranek@asu.edu
Payroll Redistributions
General Inquiries: payrollRD-q@asu.edu
Christopher McKee: Christopher.J.Mckee@asu.edu
After-The-Fact Payroll Reviews
General Inquiries: ATF-q@asu.edu
Christopher McKee: Christopher.J.Mckee@asu.edu
Recharge Center Rate Reviews
General Inquiries: RechargeCenters@exchange.asu.edu
Jessie Chen: Jiasi.Chen@asu.edu
Expenditure Monitoring
General Inquiries: sponsoredcompliance@asu.edu
Subrecipient Risk Assessment
General Inquiries: subrecipients@asu.edu
Jessie Chen: Jiasi.Chen@asu.edu
Workday/ERA Integration Support
Sarah Kern: Sarah.Kern@asu.edu, 480-965-0029
Metrics
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