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Our teams
Who we are
Team: 100+ employees and students
Vision
Provide best-in-class service in support of ASU’s rapidly growing Knowledge Enterprise.
Get in touch
Location:
Centerpoint Building at 660 S. Mill Ave., Tempe, AZ 85281
Websites:
Research Administration
Contracting Services
Research Compliance
Organization structure
Research Operations
Heather Clark – Assistant Vice President
Heather.Christina.Clark@asu.edu
480-965-1427
Sponsored Projects and Research Administration System
Nick Petersen – Director, Post-Award Services
Jessica Robins – Director, Pre-Award Services
Research Compliance
Kristy Macdonald – Associate Director, Office of Research Integrity and Assurance
Nancy Henderson – Associate Director, Institutional Compliance and Regulatory Affairs
Strategic Cross-Functional Support
Valerie Keim – Research Operations Manager
Deirdre Egan – Executive Administrative Support
Contracting Services
Bob Weidenbaum, Contracts Manager, Contracting Services
How we can help
Our services include:
- Proposal preparation and processing.
- Award negotiation and acceptance.
- Award setup and project accounting.
- Post-award administration.
- Cash management.
- Cost analysis and compliance.
- Compliance with all applicable university, sponsor, ABOR, state and federal requirements, standards and regulations.
- Regulatory compliance and risk management.
Research Operations Team services
Sponsored Projects and Research Administration Systems
Post-Award Services
Nick Petersen – Director, Post-Award Services
For questions and inquiries on post-award items or processes: Contact the AMT Customer Service Liaison.
The Award Management Team provides post-award administrative support and guidance to ASU unit faculty and staff, while minimizing risks and administrative delays; ensuring compliance with federal, state, and ASU terms and conditions; and serving as a liaison to sponsors.
- Sets up awards and award modifications
- Prepares financial invoicing and reporting to sponsors
- Submits non-fiscal reporting such IP and equipment
- Determines allowability of expenses, requesting approval from sponsor where needed
- Reviews and approves cost transfers including accounting adjustments and journals
- Processes subaward invoices and perform closeouts
- Provides post-award support to RA staff and Business Operations Managers
- Supports the ERA (era@asu.edu) by providing assistance to units with questions and technical issues regarding ERA Awards
- For resources and contacts visit the ERA Systems page
For additional information about working with the Award Management Team, see the FAQ.
The Fiscal Oversight Team obtains economies of scale by aggregating post-award functions that are not award specific. FOT acts as the institutional official for the following areas:
- Audit and monitoring – Facilitates complete, precise and appropriate responses with the least amount of disruption to ongoing operations.
- Costing analysis – Oversees federal rate negotiation, recharge center support, salary cap monitoring and additional pay reviews.
- Sponsored payroll review – Reviews sponsored payroll and after-the-fact interim compensation charges based on budget estimates.
- Cash management – Facilitates timely, accurate and complete payments through collections, electronic invoicing, draws and related activities.
- Risk management – Reviews focused expenditure support and monitors subrecipients
- Closeouts – Performs award and financial account closeouts
Team structure contacts:
- Cash Management
- General Inquiries: cashmanagement@asu.edu
- Fiscal Compliance
- External Audit Liaison: sponsoredcompliance@asu.edu
- Payroll Redistributions: payrollRD-q@asu.edu
- After-The-Fact Payroll Reviews: ATF-q@asu.edu
- Recharge Center Rate Reviews: RechargeCenters@exchange.asu.edu
- Expenditure Monitoring: sponsoredcompliance@asu.edu
- Subrecipient Risk Assessment: subrecipients@asu.edu
- Accounts Receivable/Collections/Closeout
- General Inquiries: Sponsoredcollections@asu.edu
Pre-Award Services
Jessica Robins – Director, Pre-Award Services
Email for proposals not yet assigned to a Grant + Contract Officer (GCO) in ERA: proposalandnegotiation@asu.edu.
The Sponsored Proposals team’s purpose is to meet the request of sponsors with management of the administrative aspects of proposed projects to award, while minimizing risks, administrative delays and ensuring compliance with federal, state, ASU terms and conditions.
- Provides advice and assistance on pre-award issues
- Supports RA staff in proposal precision
- Reviews critical proposal items
- Authorizes proposals on behalf of institution
The primary role of KE Research Advancement (aka, “RAS”) is to provide pre-award research administration leadership in an environment of ambitious research growth, innovative process improvement, and gold-standard customer service.
- Develops proposals and provides guidance on award change requests for designated units supported by KE-RA (ras@asu.edu)
- Supports units with RA vacancies, leaves, and those experiencing a surge in proposals for a given deadline, as capacity permits (rahelp@asu.edu, fees may apply)
- Creates materials for dissemination one-on-one and in seminar/workshop-type environments for the benefit of assigned units (faculty, unit staff), and university-wide seminars for RA staff
- Provides general guidance on “how to” questions from unit RA staff (rahelp@asu.edu)
- Supports the ERA system by providing assistance to units with questions and technical issues regarding ERA Proposals
- For resources and contacts visit the ERA Systems page
Biodesign Institute Research Advancement (aka, “ROAD” or “Research Opportunity Advancement and Development”) provides pre-award administrative support to Biodesign Institute researchers in preparing proposals and accepting grant awards and contracts for research funding from government, foundation, and industry sponsors.
Research Compliance
Office of Research Integrity and Assurance
Kristy Macdonald – Associate Director, Office of Research Integrity and Assurance (ORIA)
For general questions and assistance, email research.integrity@asu.edu or call 480-965-6788.
ORIA provides resources to researchers to ensure research is performed with the highest ethical standards, safely, and in compliance with all applicable regulations and policies
- Provides education and outreach on compliance areas
- Utilizes efficient processes to make compliance as easy as possible for the regulated community
- Supports institutional compliance committees for
- Human Subjects (IRB)
- Animals (IACUC)
- Biosafety (IBC)
- Conflict of Interests
- Responsible Conduct of Research
- Scientific Diving
Institutional Compliance and Regulatory Affairs
Nancy Henderson – Associate Director, Institutional Compliance and Regulatory Affairs
For general questions and assistance, email export.control@asu.edu or call 480-965-6788.
To serve as a resource to University leadership, faculty and staff to better manage external funding risks for which they responsible for and to provide institutional oversight and support to the University enterprises (Knowledge, Learning, Academic).
- Provides the following services:
- Consolidate existing institutional support for research compliance which overlap with the Academic Enterprise
- Monitor federal laws and regulations
- Review existing programs, training, processes against federal laws and regulations and revise as necessary
- Provide training to faculty and staff in support areas listed below
- Audits to assess university activities associated with compliance support areas
- Supports the following compliance areas:
- Research Security
- Export Controls
- Foreign Influence
- Misconduct in Research
- Institutional Certifications
Contracting Services
Bob Weidenbaum – Contracts Manager
Contracting Services is dedicated to supporting ASU faculty, staff and students in the development, negotiation and execution of agreements for sponsored projects. We ensure that agreements are aligned with institutional policies and external requirements, fostering collaboration between ASU and its customers.
Industry Agreements
Email for agreements not assigned in ERA: Industryagreements@asu.edu
The Industry Agreements Group’s purpose is to process agreements with Industry partners and serve as a liaison with ASU’s Technology Transfer Office to provide recommendations and help in the decision-making process on intellectual property-related matters. The office helps mitigate risks and aims to increase revenues for the organization while ensuring compliance with ASU’s obligation to the state and federal laws.
- Provides advice and assistance on pre-award issues for Industry funding
- Reviews, negotiates and executes incoming industry research agreements, non-disclosure agreements and material transfer agreements
Contracts
Email for agreements not assigned in ERA: proposalandnegotiation@asu.edu
The Contracts Functional Group negotiates incoming agreements, while minimizing risks, administrative delays and ensuring compliance with federal, state, and university regulations.
- Provides pre-award review of terms and conditions for governmental and non-profit funding
- Reviews, negotiates and executes incoming research agreements
Subawards
Email for subaward agreements not assigned in ERA: subaward@asu.edu
The Subawards Functional Group negotiates outgoing agreement with subrecipient institutions.
- Performs subrecipient compliance and risk assessment
- Drafts, negotiates and executes outgoing subaward agreements
Metrics
Research Operation Metrics
| Calendar Year | 2022 | 2023 | Metric |
|---|---|---|---|
| Proposals submitted | 3,563 | 3,864 | NA |
| Agreements processed | 3,396 | 3,598 | NA |
| Financial reporting | 97% | 95% | >95% |
| Activations | 8 days | 9 days | <10 days |
| Modifications | 15 days | 20 days | <35 days |