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About Us

Last updated: 09/18/2023 - 9:16am

Who we are

90+ employees and students90+ employees and students



Provide best-in-class service in support of ASU's rapidly growing knowledge enterprise.


To serve as an essential resource to faculty and staff by assisting to secure and successfully manage external funding for University research and sponsored activities and to provide quality support and outstanding customer service, one customer at a time concentrating resources on improving processes, managing risk and compliance.

Get in Touch

Centerpoint Building at 660 S. Mill Ave., Tempe, AZ 85281

Research Administration:

Research Integrity and Assurance:


What we do

What we doResearch Operations is under the umbrella of Knowledge Enterprise (KE) and is comprised of skilled pre-award, post-award and compliance professionals who each bring unique and related experiences from every aspect of research administration. Our business processes have been fined tuned over the years and continue to evolve to meet our changing needs.




Research Ops Management Team

How we can help

  • Proposal preparation and processing
  • Award negotiation and acceptance
  • Award setup
  • Project accounting
  • Post-award administration
  • Cash management
  • Cost analysis and compliance
  • Compliance with all applicable university, sponsor, ABOR, state and federal requirements, standards and regulations
  • Regulatory compliance


Research Operations' Team Services


Jessica Robins

Associate Director

Kristy MacDonald  

Assistant Director

PNT Proposals Functional Group (PFG)

Research Advancement Services (RAS)

Biodesign Institute Research Opportunity Advancement and Development (ROAD)




Industry Agreements Group (IAG)


Research Advancement Services (RAS)                    

Email for:

  • assistance with the Enterprise Research Administration system (ERA):

  • general questions from Research Advancement Administrators:

  • proposals and questions from PIs and proposal teams in assigned RAS-supported units:


The primary role of the Research Advancement Services (RAS) team is to provide research administration leadership in an environment of ambitious research growth, innovative process improvement, and gold-standard customer service.


Develops proposals and provides guidance on award change requests for assigned units (

Supports units with RA vacancies, leaves, and those experiencing a surge in proposals for a given deadline, as capacity permits (

Creates materials for dissemination one-on-one and in seminar/workshop-type environments for the benefit of assigned RAS-support units (faculty, unit staff), and research advancement administrators.

Provides guidance on “how to” questions from unit RA staff (

Supports the ERA ( by providing assistance to units with questions and technical issues regarding ERA Proposals


RAS Team Members  


Colleen Trompeter

Shae Axline  

Chloe Grafakos

Annika Lauer   

  Emin Hajdarovic


Proposal & Negotiation Team (PNT)

Email for proposal/agreements not assigned in ERA:

The Proposal and Negotiations Team purposes are to meet the request of Sponsors with management of the administrative aspects of proposed projects to award and to negotiate agreements, while minimizing risks, administrative delays and ensuring compliance with federal, state, ASU terms and conditions.


Provides advice and assistance on pre-award issues

Supports RA staff in proposal precision

Reviews critical proposal items

Authorizes proposals on behalf of institution

Reviews, negotiates and executes incoming grants, agreements & contracts

Reviews, negotiates, and executes subawards


Industry Agreements Group (IAG)

Email for proposal/agreements not assigned in ERA:


The Industry Agreements Group (IAG) purpose is to process Proposals and Contracts with Industry partners and serves a liaison with ASU’s Technology Transfer Office to provide recommendations and help in the decision-making process on Intellectual Property (IP)-related matters. The office helps mitigate risks and aims to increase the revenues for the organization while ensuring compliance with ASU’s obligation to the State and Federal laws.


Provides advice and assistance on pre-award issues for Industry proposals

Supports RA staff in proposal development for Industry proposals

Reviews and submits proposals to industry sponsors

Reviews, negotiates and executes incoming industry research agreements, Non-Disclosure Agreements (NDA) and Material Transfer Agreements (MTA)



Nancy Henderson

Assistant Director

Research Integrity and Assurance (ORIA)


Office of Research Integrity and Assurance (ORIA)

For general questions and assistance, email or call 480-965-6788. 


ORIA provides resources to researchers to ensure research is performed with the highest ethical standards, safely, and in compliance with all applicable regulations and policies.


Provides education and outreach on compliance areas

Utilizes efficient processes to make compliance as easy as possible for the regulated community

Supports institutional compliance committees for

  • Human Subjects (IRB)

  • Animals (IACUC)

  • Biosafety (IBC)

  • Conflict of Interests (COI)

  • Export Controls and Security

  • Responsible Conduct of Research (RCR)

  • Scientific Diving



Nick Petersen

Associate Director

Sarah Kern

Assistant Director

Award Management (AMT)

Fiscal Oversight (FOT)


Award Management Team (AMT)

Email for questions and inquiries on post-award items or processes:  Contact the AMT Customer Service Liaison

The Award Management Team provides post-award administrative support and guidance to ASU unit faculty and staff, while minimizing risks, administrative delays, ensuring compliance with federal, state, ASU terms and conditions, and liaison to sponsors.


Sets up awards and award modifications

Prepares financial invoicing and reporting to sponsors

Submits Non-fiscal reporting such IP and Equipment

Determines allowability of expenses, requesting approval from sponsor where needed

Reviews and approves cost transfers including accounting adjustments and journals

Processes Subaward invoices and perform closeouts

Provides post-award support to RA staff and Business Operations Managers

Supports the ERA ( by providing assistance to units with questions and technical issues regarding ERA Awards

For additional information about working with the Award Management Team, see the FAQ.


Fiscal Oversight Team (FOT)

The Fiscal Oversight Team (FOT) obtains economies of scale by aggregating post award functions that are not award specific.  FOT acts as the institutional official for the following areas:

Audit & Monitoring - Facilitates complete, precise, and appropriate responses with the least amount of disruption to ongoing operations.

Costing Analysis – Oversees federal rate negotiation, recharge center support, salary cap monitoring, and additional pay reviews.

Sponsored Payroll Review - Reviews Sponsored Payroll and after-the-fact interim compensation charges based on budget estimates.

Cash Management - Facilitates timely, accurate and complete payments through collections, electronic invoicing, draws, and related activities.

Risk Management – Reviews focused expenditure support and monitors subrecipients

Closeouts - performs award and financial account closeouts


Team structure contacts:




Research Operation Metrics


Calendar Year








Proposals Submitted








Agreements Processed



<30 days





Financial Reporting









12 days

7 days

<10 days






30 days

15 days

<35 days


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