Award Management Team FAQ

Last updated: 06/18/2020 - 8:56am

Award Management Team FAQ 

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Award Management Team (AMT) Directory
Role Name/Profile Phone Number
Assistant Director Nicholas Petersen 480-727-9458
  Leopoldo Soril 480-965-1413
  Laura Roberts 480-727-4627
Team 1    
Team Lead Pamela Chapman 480-727-8399
Service Liaison Britt Williams 480-727-2593
Award Set Up * Audra DeVictor 480-965-4340
Award Monitoring Nnedi (Gifty) Ulinwa 480-727-7552
Award Change * Jeremy Stewart 480-965-6237
Award Change Lisa Cunningham 480-965-2172
Fiscal Reporting * Travis Laux 480-965-8677
Fiscal Reporting Jayson Jackson 480-727-4627
Fiscal Reporting Vibhore Kumar  
Team 2    
Team Lead Tara Jenkins 480-727-5477
Service Liaison Mindy Davis 480-727-9461
Award Set Up Corey Canto 480-965-4316
Award Monitoring Jennifer Honey 480-965-5699
Award Change * Mirna Mun 480-727-7342
Award Change Lisa Wirth 480-965-3560
Fiscal Reporting* Tina DiGregorio 480-727-3969
Fiscal Reporting Victoria Vnuk 480-965-0636
Fiscal Reporting Michael Satre 480-965-1413
Team 3    
Team Lead Neils Dutken 480-727-1159
Service Liaison Deborah Taylor 480-727-5684
Award Setup Martin Herrera 480-965-7202
Award Monitoring Lynn (Joanna) Golden 480-965-9875
Award Change* Drew Davis 480-965-0636
Award Change Tamara Wells 480-965-6496
Award Change Kaye Leith  
Fiscal Reporting*  Tina LeFlore 480-965-4738
Fiscal Reporting Judith Aiello 480-727-5524

 

AMT is your partner in financial management of external funding for university research and sponsored activities.   Together, with the units, we manage approximately 3700 accounts and 2400 awards which exceed $1.62B.
 

 

Our Customer Service Liaisons are the focal point for customer problems, questions or concerns.  They take the lead on an item to resolution and/or coordinate with the appropriate team member to provide timely and accurate answers for customers while other members of our team provide support to post-award RA staff and Business Operations Managers by filling the following roles

 

Award Set Up

Verify award documents and establish accounts for all awards 

 

 

Award Change

Review/obtain ASU internal approvals (i.e. PI approvals) and sponsor approvals for award modifications

 

 

Award Monitoring

Review/approve Workday tasks ensuring transactions are being treated consistently and in line with ASU/sponsor requirements

 

 

Fiscal Reporting

Complete all sponsor requires invoices and financial reports

 

HOW DO WE DO IT? 

There are 30 employees plus 8 students who work together in AMT.  The AMT team is comprised of a lead, a customer service liaison, and up to 6 additional team members each with specific roles which they specialize in.

HOW DO I CONTACT MY CUSTOMER SERVICE LIAISON?

Begin by looking up your unit in Who Can Help me?   You will see noted an AMT customer service liaison - click on their hyperlinked name to send them an email.

HOW LONG WILL IT TAKE TO HEAR FROM A CUSTOMER SERVICE LIAISON?

Generally, you should hear back within 48 hours of submitting your question.

WHAT IF I CAN'T WAIT 48 HOURS?

Contact the team lead if a delay would cause a negative impact on the sponsored project if not addressed in a shorter turnaround.

HOW DO I DETERMINE THE TEAM LEAD?

After locating your AMT customer service liaison in Who Can Help me?, click on the directory at the top of this page and note which team your customer service liaison is assigned to.   The name and contact information for the team lead will be right above your customer service liaison's name.

WHAT IF I NEED TO CONTACT SOMEONE IN A ROLE OTHER THAN THE CUSTOMER SERVICE LIAISON OR TEAM LEAD?

Use the directory at the top of this page to locate the individual responsible for the action you are currently taking - whether for a new award that needs to be established, a change that needs to be made, for account monitoring, or fiscal reporting.

THERE IS MORE THAN ONE PERSON LISTED FOR THE SAME ROLE ON MY ASSIGNED TEAM.   SHOULD I CONTACT BOTH?

No. You should contact the person for that role listed with an *.   Contacting more than one individual with the same role may lead to confusion and/or duplication of work.

I NEED SOMETHING SIGNED TODAY AND MY LIAISON AND TEAM LEAD ARE NOT AVAILABLE, NOW WHAT?

Contact the AMT Assistant Director.   His contact information is in the directory located at the top of this page.

THERE WAS AN ERROR MADE BY AMT, WHO CAN I CONTACT TO HAVE IT FIXED?

Please contact the team lead.

BEST PRACTICES WHEN WORKING WITH AMT:

  • Setup regular check-ins with your Service Liaison to review rush requests and address general questions.

  • Track the status of Award Change Requests and Award Modifications using your 'My Inbox' Dashboard in ERA.

  • Include the ERA AWD number in email communication sent to AMT.

  • Complete final expenses reconciliations within 60 days of the award end date to allow time for AMT to submit the final invoice or financial report.

  • We cannot invoice or report on expenses that have not posted to the grant yet.

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