ASU guidance by topic

Expenditure guidelines

To ensure compliance with both federal and non-federal award requirements, it is critical that the terms and conditions of an award are carefully reviewed. [See Understanding Your Notice of Award.]

• 2 CFR 200 (Uniform Guidance)
• 2 CFR 200 (Uniform Guidance) – FAQ
• Federal-wide pesearch terms and conditions – A standard core set of administrative terms and conditions used by federal research agencies for research-related awards
• NIH grants policy statement – Terms and conditions applicable to NIH awards
• NSF award policies guide – Terms and conditions applicable to NSF awards

ASU policies

• 501 – Establishment of a Sponsored Projects Account
• 502–01 – Personnel Employed on Sponsored Projects
• 502–02 – Leaves and Absences for Sponsored Projects Personnel
• 502–03 – Certification of Sponsored Project Effort
• 503–01 – Purchase Requests on Sponsored Projects and Internal Grant Programs
• 503–02 – Sponsored Project Cash Advances
• 503–03 – Consultants, Guest Lecturers, and Other Professional Services for Sponsored Projects
• 503–05 – Subcontracts/Subaward Agreements
• 504–01 – Sponsored Projects Travel for ASU Employees
• 504–04 – Conference Registration Costs for ASU Employees on Sponsored Projects
• 504–05 – Sponsored Project Travel and Related Costs (Non-ASU Employees)
• 505-06– ​ Equipment Management
• 506–04 – Guaranteeing Delinquent Sponsored Projects Agency/Orgs
• 507–01 – Sponsored Project Award Changes
• 508–01 – Charging Direct and Facilities & Administrative Costs to Sponsored Projects
• 508–01 – Charging Direct and Facilities & Administrative Costs to Sponsored Projects
• 508–02 – Facilities and Administrative Costs
• 509–02 – Reports and Deliverables from Sponsored Projects
• 509–03 – Financially Closing Out Fixed Price Agreements
• 509–04 – Sponsored Project Agency/Org Deficit/Account Closeout
• 510–02 – External Audits and Programmatic Reviews

Forms

• Additional Pay Web Form – Web form feature on RA SharePoint. Required for additional pay in excess of Institutional Base Salary (IBS) on a sponsored project.
• ASU At-Risk Request Form – Used to request time and/or funding to continue work without interruption pending receipt of a modification on an incrementally funded project.
• Certification of Exception to Fly America Act – Used to justify the use of a foreign flag air carrier for travel charged to a federally-funded sponsored project
• Cost Price Analysis and Sole Source Justification – under 100K – Used when issuing a sponsored project subaward for under 100K
• Cost-Price Analysis Form – Commercial or International Subrecipients – Over 100K – Used when issuing a sponsored project subaward over a 100K to a commercial or international subrecipient
• Cost-Price Analysis Form – US University or Non-Profit Subrecipients – Over 100K – Used when issuing a sponsored project subaward over 100K to a US University or non-profit subrecipient
• Cost Sharing Requirement Form – Used to collect, retain, and manage required cost sharing commitments
• Departmental Input Receipt – Used to deposit sponsored checks received at Downtown, Polytechnic, and West campus departments
• Documenting Interrelated Projects Form (ORSPA 320) – Used for allocating costs between interrelated projects supported by multiple Federal awards
• F and A Waiver Request Form – Used when making a request, after award, to reduce the amount of F and A to be reimbursed to ASU
• Investigator and/or Allocation Changes – Used to gather approvals for investigator/allocation changes on existing awards
• New ERA Unit Request – ​Word template used to request the addition of a new unit to ERA
• Non-Payroll-Cost-Transfer Request (CTR) (ORSPA 510) – Used to request non-payroll cost transfers.
• ERA Award Change Requests – Used for award change requests and requests to establish at-risk accounts
• Sole Source Justification Form – Documents subrecipients considered and why only the one chosen can be used for this project
• State Cost Sharing Companion Account Appropriation Transfer Calculator – Used to calculate transfer amount needed to fund a state cost sharing companion account​
• Subrecipient Commitment Form – Used to obtain and document commitment from non-FDP subrecipient
• Subrecipient Letter of Commitment – Letter from FDP subrecipient committing to collaborate with ASU on a sponsored project
• Third Party Cost Sharing Certification Memo – Used to obtain required information from a third party that is contributing to cost sharing