Administrative/clerical salaries

Qualifications

The salaries of administrative and clerical staff should normally be treated as Facilities and Administrative costs. Direct charging of these costs may be appropriate only if all of the following conditions are met:

1. Administrative or clerical services are integral to a project or activity – to be integral is to be essential, required, a core resource to the successful completion of the scope of work;
2. Individuals involved can be specifically identified with the project or activity;
3. Such costs are explicitly included in the budget or have the prior written approval of the Federal awarding agency; and
4. The costs are not also recovered as F and A costs.

Budget justification

The budget justification must include all of the following:

1. An explanation as to why the administrative/clerical staff is necessary to complete the technical goals of the project.
2. A list of the responsibilities of the administrative/clerical position.
3. An explanation as to why the services that the administrative/clerical support will provide are significantly different or greater than what is routinely provided by the academic unit.
4. Any additional information that would strengthen the budget justification and further explain the unusual need or unlike circumstances for the administrative/clerical support.
    

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