Items are color-coded as to who is responsible. Maroon for ORSPA responsibilities, Gold for Unit responsibilities, and Blue for PI responsibilities that cannot be delegated to RA staff.

• ORSPA • Unit • PI

This step addresses the details of developing, negotiating and issuing subawards.
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1. Notification to subawards WI-MS-01 •

This work instruction contains the following sections:

• Types of subaward notifications
• Notifications to Subawards
• Assignment of Subaward Task

2. Unit subaward management WI-MS-10 ••

• Request new subaward
• Subaward account set up
• Monitor subaward progress and invoicing
• Closeout subaward

3. Issuance of new subaward WI-MS-30 •

• Verification of new subaward request
• Negotiation of new subaward

4. Execute and distribute WI-MS-60 •

• Prepare agreement for signature
• Distribute agreement
• Purchasing approval

5. Subrecipient Monitoring WI-MS-70 •

• Monitoring for 2 CFR 200 (Uniform Guidance) Audit Compliance
• Monitoring for FFATA

6. Invoicing WI-MS-80 •

To document the process for receiving, reviewing, and processing subaward invoices.

7. Modifications WI-MS-100 •

• Types of modifications
• Issuance of modification
• Execute and distribute modification

Termination and closeout WI-MS-110

This work instruction contains the following sections:

• Notification of Closeout or Termination
• Prepare and Send Closeout Documents
• Review Signed Closeout Documents
• Close Subaward Purchase Order