Home | Process | Develop Proposal | Determine Proposal Type

Responsibility: Unit-PI
Prepared by: RAS
Work Instruction Number: WI-DP-02


Determine the type of proposal to ensure that RAs know which path to take in the preparation and submission

Agency/org – Short for Agency/Organization. Also known as an account number, this code uniquely identifies each award within the university financial system.

ASU – Arizona State University

ERA – Enterprise Research Administration

LOI – Letter of Intent

RA – Research Advancement Administrator

For definitions, see Acronyms and Glossary page.

Determine proposal type

Determine proposal type map, pre-proposal versus proposal

While some NSF LOIs allow faculty to submit without AOR/SPO approval, others require AOR/SPO signature for submission. NSF LOIs that require AOR would be submitted through fastlane.gov by a proposal GCO. RAs should request submission by sending an email to [email protected] (or the RA is welcome to contact a proposal GCO). Please provide the email from FastLane that documents the LOI ID and PI. NSF LOIs will not be entered in ERA, or the ERA site will be voided after submission.

Pre-Proposals entered into ERA will appear in the Current and Pending Report. No ASU record will exist for those not entered.

For Renewal and Revision proposals, refer to the Additional Funds for a Sponsored Project page.

Typically, proposals should not have a $0 Sponsor Budget total, as only cash awards go through ERA. One exception is for instances where a sponsor requires a cost sharing commitment on non-monetary award (e.g., contributions of products, services, equipment, etc.). When there is a cost sharing commitment with a $0 sponsor budget, process a pre-proposal or full proposal, as appropriate. Questions? Please contact [email protected] for assistance in determining how a non-monetary proposal should be handled, or [email protected] (480-965-9065, Option 0) for ERA system questions.

Continue to Create and Route Funding Proposal for further instructions.