Award/account monitoring
Topics
Monitor expenses
Ongoing review of award/account to ensure that expenditures are allowable under the terms and conditions of the award and are within the period of performance
Programmatic/administrative changes
- Changes to key personnel
- Changes to the scope of work
- Modifications/amendments
- Cost sharing
- No cost extentions
- Transfer of sponsored projects into or out of ASU
Financial monitoring
- Additional funds
- Additional pay
- After-the-fact review report
- Allowance pay
- Allowable costs
- At-risk request (post-award)
- Carryover/carryforward
- Cost transfers
- Re-budgets
Work instructions
WI-EP-10 (Initiate project)
WI-EP-30 (Letter of credit draw)
WI-EP-40 (Monitor and pursue collections)
WI-EP-45 (Cost sharing)
WI-EP-60 (Account monitoring – Unit)
WI-EP-70 (Account monitoring – ORSPA)
WI-EP-110 (Submit invoice and reporting)
WI-EP-130 (Manage change)
WI-EP-140 (Review change request)
Forms
Web form feature on RA SharePoint. Required for additional pay in excess of Institutional Base Salary (IBS) on a sponsored project.
Used to request time and/or funding to continue work without interruption pending receipt of a modification on an incrementally funded project.
ASU invoice consortium template
For use with consortium memberships
Certification of Exception to Fly America Act
This form is a statement executed by the traveler justifying the use of a foreign flag air carrier for travel charged to a federally-funded sponsored project
Non-payroll cost transfer request (CTR) ORSPA 510
Used to request non-payroll cost transfers
Departmental input receipt_spn
Used to deposit sponsored checks received at downtown, polytechnic, and west campus departments
Documenting interrelated projects form
ORSPA 320 is used for allocating costs between interrelated projects supported by multiple Federal awards
Investigator and / or allocation changes
Used to gather approvals for investigator/allocation changes on existing awards
Used when requesting set up of a state-funded cost share companion account
New ERA unit request
Outlook email template for requesting the addition of a new unit to ERA
Word version of the template for requesting the addition of a new unit to ERA
Non-payroll cost transfer request (CTR) ORSPA 510
Form for requesting non-payroll cost transfers
The Award Change Request is an activity in ERA that users can run to initiate requests for award changes including No cost extensions, budget changes, etc.
A form used to obtain and document commitment from subrecipient
Policies
506–04 Guaranteeing delinquent sponsored projects agency/orgs
507–01 Sponsored project award changes
508–01 Charging direct and facilities and administrative costs to sponsored projects
509–02 Reports and deliverables from sponsored projects
Topical guides
Subrecipient vs. vendor / contractor vs. consultant
Pages
Conducting business internationally
CAS (Cost Accounting Standards)
Facilities and administrative costs
Federal-wide research terms and conditions
Job aids and videos
Sponsored projects allowability
Tools
Enterprise Research Administration (ERA) information
ERA awards walkthrough (within the ERA training server)