Monitor Project | Research Admin

Last updated: 01/12/2021 - 3:53pm

Award/Account Monitoring
Topics
Monitor Expenses Ongoing review of award/account to ensure that expenditures are allowable under the terms and conditions of the award and are within the period of performance Learn more	Financial Monitoring Additional Funds Additional Pay After-The-Fact Review Report Allowable Costs --->NIH Over the Cap Salary --->NSF Salary Limitation At-Risk Request (Post-Award) Carryover/Carryforward Cost Accounting Standards (CAS) Cost Sharing Cost Transfers ---> Payroll ---> Non Payroll Rebudgets
Programmatic/Administrative Changes Changes to Key Personnel Changes to Scope of Work Modifications No Cost Extensions Transfer Project from Another Institution into ASU Transfer Project from ASU to Another Institution

WORK INSTRUCTIONS	FORMS
EXECUTE PROJECT WI-EP-10 (Initiate Project) WI-EP-30 (Letter of Credit Draw) WI-EP-40 (Monitor and Pursue Collections) WI-EP-45 (Cost Sharing) WI-EP-60 (Account Monitoring - Unit) WI-EP-70 (Account Monitoring - ORSPA) WI-EP-110 (Submit Invoice and Reporting) WI-EP-130 (Manage Change) WI-EP-140 (Review Change Request)	Additional Pay Web Form Web form feature on RA SharePoint. Required for additional pay in excess of Institutional Base Salary (IBS) on a sponsored project. ASU At-Risk Form Used to request time and/or funding to continue work without interruption pending receipt of a modification on an incrementally funded project. ASU Invoice Consortium Template For use with consortium memberships Certification of Exception to Fly America Act This form is a statement executed by the traveler justifying the use of a foreign flag air carrier for travel charged to a federally-funded sponsored project Non-Payroll Cost Transfer Request (CTR) ORSPA 510 Used to request non-payroll cost transfers Departmental Input Receipt_spn Used to deposit sponsored checks received at Downtown, Polytechnic, and West campus departments Documenting Interrelated Projects Form ORSPA 320 is used for allocating costs between interrelated projects supported by multiple Federal awards Investigator and / or Allocation Changes Used to gather approvals for investigator/allocation changes on existing awards New Account Application Form Used when requesting set up of a state-funded cost share companion account New ERA Unit Request Outlook email template for requesting the addition of a new unit to ERA New ERA Unit Request Word version of the template for requesting the addition of a new unit to ERA Non-Payroll Cost Transfer Request (CTR) ORSPA 510 Form for requesting non-payroll cost transfers ERA Award Change Requests The Award Change Request is an activity in ERA that users can run to initiate requests for award changes including No Cost Extensions, budget changes, etc. Subrecipient Commitment Form A form used to obtain and document commitment from subrecipient
Policies
506–04 Guaranteeing Delinquent Sponsored Projects Agency/Orgs 507–01 Sponsored Project Award Changes 508–01 Charging Direct and Facilities & Administrative Costs to Sponsored Projects 509–02 Reports and Deliverables from Sponsored Projects
TOPICAL GUIDES	SITELETS AND PAGES
Capital Equipment Consortiums Fellowships Foreign Travel Participant Support Costs Program Income Subrecipient vs. Vendor / Contractor vs. Consultant	After-The-Fact Review Report Audit Readiness Conducting Business Internationally CAS (Cost Accounting Standards) Cost Sharing Cost Transfers Facilities and Administrative Costs Financial Accountability Subawards Working with ASUF
*Federal-Wide Research Terms and Conditions*
JOB AIDS AND VIDEOS	TOOLS
Accessing Award Documents from AMT SharePoint 2010 Anatomy of an Award Notice Sponsored Projects Allowability	Enterprise Research Administration (ERA) Information ERA Proposals Information ERA Awards Information ERA Award Change Requests ERA Awards Walkthrough (within the ERA Training Server) ERA Agreements Information 2 CFR 200 (Uniform Guidance) NIH Grants Policy Statement NSF PAPPG 17-1

Acronyms & Other Resources

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