Selects subrecipients for inclusion in the proposal
Ensures that the scope of work outlines only the work to be done by the subrecipient
Verifies that the budget/budget justification supplied by the subrecipient aligns with the scope of work to be performed
Provides RA with the name and contact information for the individual at the subrecipient institution responsible for assisting with proposal development
Assists PNT Subawards with the following subaward documents:
Conducts a review of the subaward agreement for content and accuracy
Provides input regarding deliverables and other needs specific to the project
Determines the frequency for providing technical reports and maintains documentation for such reports
Completes the informal Cost-Price Analysis for subawards under $100,000 a
Reviews the formal Cost-Price Analysis for subawards over $100,000
Provides Sole Source Justification
Notifies PNT subawards of any known risks in issuing an agreement to the subrecipient
Reviews subaward amendments for content and accuracy
Monitors progress of the work being performed under the subaward and communicates issues directly to the subrecipient PI and project collaborators
Reviews invoices and provides payment authorization verifying the following:
Dates match the correct period of performance
Charges are reasonable and allowable
The charges fall within the subaward budget and statement work
Required deliverables have been received (e.g.. progress reports, technical reports, etc.)
Progress to date is satisfactory
Discusses concerns and/or requests additional detail from Subrecipient PI when needed
Contacts subrecipient to seek completion of subrecipient commitment form or letter (as appropriate) with required attachments (e.g.. budget, budget justification, SOW), other sponsor required documents, and provides timeline for receipt
Responds to questions from the subrecipient related to subaward to be included in the proposal
Provides missing subrecipient form information to assigned Subaward GCO at the time of project initiation (Subawards cannot be drafted until this information is complete)
Answers PNT Subawards team questions regarding the subaward to be issued or modified
Reviews Award Change Request and accompanying information for modifications (e.g.. revised budget, budget justification, scope of work, etc.)- requesting missing information from RA or subrecipient
Performs compliance check for items such as:
SAM Registration
Visual Compliance
Audit Review
PHS COI
FFATA
Mandatory Disclosure
Requests subaward documents from subrecipient such as:
Cost price analysis
W9, W8BEN or W8BENE when needed
IRB and IACUC approvals, where applicable
Requests sole source justification from ASU PI
Performs Risk Assessment analysis
Drafts subaward agreement or modification and sends to PI for review , input and approval
Sends PI approved subaward agreement or modification to subrecipient for review and signature
Negotiates subaward terms and conditions with subrecipient and seeks PI input when necessary
Distributes fully executed agreement or modification
Invoices are reviewed, processed and routed for PI approval
PI approved invoices are sent to accounts payable for processing and payment
Addresses accounting and payment issues which arise during the project
Manages subaward closeout process including:
Receiving notification of subaward closeout from Subrecipient, RA, AMT GCO or PI
Issues closeout documents to subrecipient for review/completion
Processes signed closeout document once returned
Reconciles subaward account at closeout: issues final payment, reviews property and inventory reports, and works with Purchasing to close out the subaward account