Reconcile Project

Last updated: 02/08/2019 - 1:53pm

Account Reconciliation

Topics

Why is reconciliation required?

It is a second opportunity to ensure that expenditures were charged correctly and in compliance with all sponsor regulations and ASU policies

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What tools are available to assist with sponsored projects reconciliation?

Provides a budget reconciliation checklist which units may use as a guide in setting up a unit specific process

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What's needed to perform a reconciliation?

Provides a list of reports, templates, and best practices in completing reconciliations

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What if errors are found during reconciliation?

Provides direction on processes to follow in the event of the need for a correction - both for payroll and non-payroll expenses

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WORK INSTRUCTIONS

FORMS

MANAGE SUBAWARDS

WI-MS-01  (Notification to Subawards)
WI-MS-10  (Unit Subaward Management)
WI-MS-30  (Issuances of New Subaward)
WI-MS-60  (Execute and Distribute)
WI-MS-70  (Subrecipient Monitoring)
WI-MS-80  (Invoicing)
WI-MS-100 (Modifications)
WI-MS-110 (Termination and Closeouts)

Budget Reconciliation Checklist

The checklist outlines the steps to reconciling a sponsored project budget

Certification of Exception to Fly America Act

This form is a statement executed by the traveler justifying the use of a foreign flag air carrier for travel charged to a federally-funded sponsored project

Departmental Input Receipt_spn

To be used to deposit sponsored checks received at Downtown, Polytechnic, and West campus departments

Investigator and / or Allocation Changes

Used to gather approvals for investigator/allocation changes on existing awards

Form for requesting non-payroll cost transfers

ORSPA Action Form

Form for: a) award change requests; b) requests to establish at-risk accounts; c) requests for approval of CAS exceptions

Payroll Redistribution Form and Instructions

Links to the Financial Services Forms page

Third Party Cost Sharing Certification Memo

This form is to obtain required information from a third party that is contributing to cost sharing

Policies

502–03 Certification of Sponsored Project Effort

508–01 Charging Direct and Facilities & Administrative Costs to Sponsored Projects

508–02 Facilities & Administrative Costs

509–02 Reports and Deliverables from Sponsored Projects

TOOLS AND INFORMATION

ASU Financial Information

ASU SuperReports Dashboard

Graduate Student Cost Calculators

iPAR

My Reports

PeopleSoft

RA/TA Tuition Remission & Rates

TOPICAL GUIDES

SITELETS AND PAGES

Capital Equipment

Consortiums

Fellowships

Foreign Travel

Participant Support Costs

Program Income

Subrecipient vs Vendor / Contractor vs Consultant

2 CFR 200 (Uniform Guidance)

After-The-Fact Review Report

CAS (Cost Accounting Standards)

Cost Sharing

Cost Transfers

Facilities and Administrative Costs

Financial Accountability

Subawards

Working with ASUF

 

Acronyms & Other Resources Who Can Help Me? Top of page

 

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