This page includes some of the more frequently accessed documents on our site.
* Tip: To find a specific document, press CTRL+F on your keyboard, locate the “Find” box, and enter your keyword to search the page.
Add non-employee to ERA
Link to ServiceNow ERA catalog > Account Support ticket
Additional Pay Form 310
PDF version of the ORSPA Additional Pay Form. Required for additional pay in excess of the Institutional Base Salary (IBS) on a sponsored project.
Annual Subrecipient Certification
This form is for use in annual subrecipient certification.
Pre-Award At-Risk Request Form
This form is used during pre-award to request an account to allow work to begin in a timely manner pending receipt of the official award.
ASU Invoice Consortium Template
For use with consortium memberships.
Award Change Request Budget Template
Budget Template required for Award Change Requests that include budget changes, post-award at-risks, and/or creation of new accounts.
Budget Reconciliation Checklist
The checklist outlines the steps to reconciling a sponsored project budget.
Certification of Exception to Fly America Act
This form is a statement executed by the traveler justifying the use of a foreign-flag air carrier for travel charged to a federally-funded sponsored project.
Consultant Letter of Commitment
Letter from consultant committing to provide services to an ASU-sponsored project.
Cost/Price Analysis and Sole Source Justification Form – Under 100K
This form must be completed by the ASU PI when proposing a subaward for a sponsored research project.
Cost/Price Analysis Form – Commercial or International Subrecipients – Over 100K
This form must be completed by the subrecipient when proposing a subaward for a sponsored research project. In addition, the ASU PI must complete the companion Sole Source Justification form.
Cost/Price Analysis Form – U.S. University or Non-Profit Subrecipients – Over 100K
This form must be completed by the subrecipient when proposing a subaward for a sponsored research project. In addition, the ASU PI must complete the companion Sole Source Justification form.
Cost Sharing Requirement Form
This form is used to effectively collect, retain, and manage required cost share commitments.
Cost Transfer Request (CTR) – ORSPA 510
Form for requesting manual journal cost transfers.
Departmental Input Receipt_spn
To be used to deposit sponsored checks received at the Downtown, Polytechnic, and West campus departments.
Documenting Interrelated Projects Form
ORSPA 320 documents the University’s compliance with the Federal Demonstration Partnership (FDP) and OMB Circular A-21 for allocating costs between interrelated projects supported by multiple Federal awards.
DUA Internal Request Form
Use this form when you cannot submit a DUA task request in ERA.
ERA Budget Summarizer
For use with the ERA Budget Export to Excel tool.
F and A Waiver Request Form
This is a KE form for requesting an F&A waiver.
Fixed Price Residual Distribution Form
This form is used by ORSPA during the closeout process to gather details to determine how a large fixed price residual balance of greater than or equal to $100,000 or 20% of the award obligated amount total will be distributed.
Guide for Designing and Managing External Solicitations with COI Safeguards
This job aid (1) provides guidance for appropriately running a public call for proposals to select projects and entities to support with ASU-managed funding, and (2) includes templates for scoring proposals and disclosing conflicts of interest.
Industry Cost Summary Budget (Sample Formats)
Sample tables for preparing a fully-burdened project quote or cost summary for industry-funded research.
Job Aid Template
A Word template to be used to create job aids and other reference documents for the researchadmin.asu.edu site.
Journal Bulk Import – ORSPA EIB
This form is used for uploading sponsored journals with 25 lines or more into Workday. To access this link, right-click and click either save link as or save target as.
Letter of Collaboration
A Word template to be used for letters of collaboration.
MTA Internal Request Form
Use this form when you cannot submit an MTA task request in ERA.
New Account Application Form
Link to the Financial Services forms webpage. This form is near the top of the page.
NDA Internal Request Form
Use this form when you cannot submit an NDA task request in ERA.
New ERA External Organization Request
The New ERA External Organization Request template has been replaced with an ERA SmartForm. For instructions, see ERA External Organization Request (scroll down).
New ERA Unit Request
Word version of the template for requesting the addition of a new unit to ERA.
Off-Campus Rate Calculator
Tool to demonstrate that a sponsored project qualifies for the off-campus F&A rate.
OKED TRIPS Form
Link to the Funding webpage about Travel of Research Investigators to Potential Sponsors.
Payroll Redistribution Form and Instructions
Links to the Financial Services Forms page. These documents are near the bottom of the page.
Purchase Request Reimbursement Form
Sample of a purchase request/reimbursement form that units may find useful. It is not required. However, documentation must adhere to campus policies and requirements.
Request for Contributed Effort Setup in ERS
An email template for the RA’s to use when requesting a change to contributed effort commitments.
Sole Source Justification
This form must be completed by the ASU PI when proposing a subaward with an obligated amount of $100,000 or greater for a sponsored research project.
Subrecipient Commitment Form
A form used to obtain and document commitment from a subrecipient.
Subrecipient Letter of Commitment
Letter from subrecipient committing to collaborate with ASU on a sponsored project.
Third Party Cost Sharing Certification Memo
This form is used to obtain the required information from a third party that is contributing to the cost-sharing.