Process Expenses

Last updated: 02/01/2019 - 12:49pm

Process Expenses

TOPICS

Salary and Wages 

PeopleSoft HCM is an online-based system used to record all personnel actions. It is used to recruit, hire, create courtesy affiliates, etc.

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Subawards

When a substantive portion of a project will be conducted by another entity, this is called a subaward (also known as subcontract or subagreement)

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Goods and Services

There are several different ways to purchase goods and services. The method used will depend on the type of item, the total cost, and the vendor

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Travel

ASU Travel disseminates information, explains and interprets travel policies and procedures, issues travel advances, processes travel claims and keeps accurate travel records

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FINANCIAL SERVICES TRAINING

 FORMS

Financial Management System (FMS) 

Additional Pay Form 310

Form required for additional pay in excess of Institutional Base Salary (IBS) on a sponsored project.

Certification of Exception to Fly America Act

This form is a statement executed by the traveler justifying the use of a foreign flag air carrier for travel charged to a federally-funded sponsored project.

New Account Application Form

Used when requesting set up of a state-funded cost share companion account.

ORSPA Action Form

Used for award change requests and requests to establish at-risk accounts

Sole Source Justification

This form documents identifies subrecipients considered and why only the one chosen can be used for this project.

Subrecipient Commitment Form

A form used to obtain and document commitment from subrecipient.

Subrecipient Letter of Commitment

Letter from subrecipient committing to collaborate with ASU on a sponsored project.

Policies

502–01 Personnel Employed on Sponsored Projects

502–02 Leaves and Absences for Sponsored Projects Personnel

503–01 Purchase Requests on Sponsored Projects and Internal Grant Programs

503–02 Sponsored Project Cash Advances

503–03 Consultants, Guest Lecturers, and Other Professional Services for Sponsored Projects

503–05 Subcontracts/Subaward Agreements

504–01 Sponsored Projects Travel for ASU Employees

504–04 Conference Registration Costs for ASU Employees on Sponsored Projects

504–05 Sponsored Project Travel and Related Costs (Non-ASU Employees)

505-06 Equipment Management

 

 

 

FEDERAL-WIDE RESEARCH TERMS AND CONDITIONS

 

Topical Guides

SITELETS AND PAGES

Capital Equipment

Fellowships

Foreign Travel

Participant Support

Program Income

Subrecipient vs Vendor/Contractor vs Consultant

Audit Readiness

Conducting Business Internationally

CAS (Cost Accounting Standards)

Cost Sharing

Financial Accountability

Subawards

JOB AIDS AND VIDEOS

                          TOOLS 

Understanding Your Notice of Award

Sponsored Projects Allowability

Spending on the Account

Uniform Guidance for Federal Procurements

 

2 CFR 200 (Uniform Guidance)

2 CFR 200 (Uniform Guidance) - FAQ

ASU Earn Codes

NIH Grants Policy Statement

NSF PAPPG 17-1

NSF PAPPG 18-1

 

Acronyms & Other Resources Who Can Help Me? Top of page
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