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Agreements with ASU

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06/13/2017 - 4:13pm
PURPOSE Provides process & resources for successful University research and sponsored agreement administration & contractual support to external sponsors, ASU faculty and staff

 

Overview

Research Operations is organized into teams that align with business processes governing ASU’s research administration process.  The Office for Research & Sponsored Projects Administration (ORSPA), ASU’s central unit for research administration consists of the Proposals and Negotiations Team (PNT) and the Office of Industry Research & Collaboration (OIRC).  These teams use the same business processes but serve and provide support to different external parties.

PNT OIRC
  • US Government       
  • International Entities (except industry)
  • End User License Agreements
  • City, State, and Local Entities
  • Schools and Universities
  • Nonprofit Foundation
  • Nonprofit Company Collaboration Agreements (Funded and Unfunded)
  • International Collaboration and Master Agreements (Funded and Unfunded)
  • Liaison with ASU's Technology Transfer Office (AzTE) to provide recommendation and help in the decision making process on Intellectual Property (IP-related matters)
For more information, see PNT and OIRC team descriptions and Responsibility Matrix
 

Review and Negotiation Process

The review and negotiation process includes an evaluation of agreement requirements to ensure compliance with applicable federal and state laws, regulations, and university policies and guidelines. Key parties involved in this process are the PNT or OIRC grant and contract officer, the principal investigator, the research advancement administrator, the external party's technical and contracting representative(s). 

ASU Research Advancement Administrators or Principal Investigators who receive an agreement requiring review and/or negotiation should create a task in ERA.  See instructions in Task Request (WI-SN-60). When creating the task, explain what type of agreement is needed and provide relevant background information or documents. Examples of helpful information include: a draft of the agreement, ASU principal investigator, ASU proposal number, statement of work and budget, and sponsor contact information. External parties should include the same information and send by mail or through e-mail using the ASU contact information below.

Agreements managed by PNT and OIRC are:
  • Consortium Agreements
  • Data Use/Business Associate Agreements
  • End User License Agreements
  • External Sales Agreements
  • Intellectual Property Agreements
  • Letters of Intent
  • Master Agreements
  • Materials Transfer Agreements
  • Memorandums of Understanding
  • Non-Disclosure Agreements
  • Pre-Contracts Authorizations
  • Sponsored Project Awards
  • Subawards
  • Teaming Agreements
For more information and descriptions of these agreements, see types of agreements managed by ORSPA.

Prior to execution of an agreement, the principal investigator and any other university units are contacted for approval to proceed.  Once fully executed between the university and external party, the agreement will be distributed to the appropriate parties for further business processes.

 

Business Hours and Contact Information

Business hours are Monday through Friday from 8 a.m. – 5 p.m.

PNT is located in suite 204-36 of the Centerpoint Building at 660 S. Mill Ave., Tempe, AZ 85281(Map)

Email contact information:  proposalandnegotiation [at] asu [dot] edu

OIRC is located on the second floor of the Skysong Building 1 at 1475 N. Scottsdale Rd., Scottsdale, AZ 85257 (Map)

Email contact information:  industryagreements [at] asu [dot] edu

Mailing Address

US MAIL COURIER (Federal Express, UPS, etc.)

Arizona State University
ORSPA
PO Box 876011
Temple, AZ 85287-6011

Arizona State University
ORSPA
660 S Mill Avenue
Centerpoint, Suite 312
Tempe, AZ 85281

Do not use the Courier address for regular U.S. Mail

 

Frequently Asked Questions


Who manages agreements that are not university research or sponsored agreements?

ASU Purchasing – manages acquisition of commercial off the shelf goods and services, consultant, and vendor (aka contractor) agreements.

Office of General Counsel (OGC) – provides legal advice to ASU and negotiates agreements for Purchasing and the Provost's Office.

Arizona Technology Enterprises (AzTE) – provides guidance on Intellectual property matters in agreements, files patents for ASU researchers and negotiates licensing agreements.

ASU Foundation (ASUF) - For help determining what type of agreement may be needed and who will manage an agreement, see the Subrecipient vs. Vendor/Contractor vs. Consultant topical guide.

 

Who has the authority to sign agreements?

The authority to sign agreements on behalf of ASU is delegated from the President of ASU to specific individuals. Only those individuals with delegated signature authority are authorized to bind ASU.  For more information, see the Contract Signature Authority webpage.

 

How do I collaborate with Industry? 

The Office of Industry Research and Collaboration (OIRC) is a point of contact under the umbrella of Research Operations – Knowledge Enterprise Development (KED). They process industry proposals and contracts using the same processes as PNT, working with industry partners, and serving as liaisons with ASU’s Technology Transfer Office (AzTE). 

 

 

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