Research Advancement (RA) staff should first contact their immediate supervisor to review this list with them or arrange to review the list with another RA professional. For assistance in identifying the appropriate RA professional to provide guidance and/or training, please contact RAhelp@asu.edu.
Contents:
• All Research Advancement Staff – systems and resources that both Pre-award and Post-award RA staff may use
• Post-Award Research Advancement Staff – additional systems and resources that Post-award RA staff may use
All Research Advancement Staff
|
Systems and Resources |
Description |
Where to Request Access |
|---|---|---|
|
Research Advancement Distribution List (RA DL) |
Regular announcements, updates, and reminders are sent by email to those on the RA DL. Access to certain systems and resources are also granted via inclusion on the RA DL |
A manager or colleague can use the Add/Remove a Colleague tool on RA SharePoint. OR Contact the individual noted - if in Engineering (April MacCleary), CLAS (Vicki Krell) or the Biodesign Institute (Lacey Ward) to be added to your college/institute’s internal RA distribution list (DL) - this will roll up to the main RA DL. Other units, contact RAHelp@asu.edu to be added to the RA DL. |
|
Research Academy |
The "Getting Your Start as an RA" and "Post-Award Research Advancement" tracks guide Pre-Award and Post-Award Research Advancement staff through the essentials of what they need to know about research administration at ASU |
Use the Add/Remove a Colleague tool on RA SharePoint (or email researchacademy@asu.edu) to request access. |
|
Research Operations News |
This blog includes posts, updates, and announcements for the RA Community for use in completing administrative duties related to sponsored projects. Announcements are distributed regularly through the main Research Operations News page. Members of the RA Community can sign up to receive system-generated newsletters immediately, weekly, or bi-weekly. |
Access is available publicly:
Direct URL: |
|
Research Advancement SharePoint (RA SharePoint, RA SP) |
This site is the RA portal to various research administration SharePoint sites and resources, including My Items in ORSPA, Awards Files, E-Business, and other Links. URL's for other commonly used sites and systems are included on the RA SharePoint site for convenience. |
A manager or colleague can use the Add/Remove a Colleague tool on RA SharePoint. Otherwise, access is granted via the RA DL.
|
|
RA Community MS Teams Site |
The RA Community Teams Site serves as a platform for RAs to discuss sponsored projects questions and strategies with each other. The site includes a bulletin board and topical channels to allow the RA Community to share tips & tricks, best practices, and resources with each other. |
Email RAHelp@asu.edu to be added as a member of the RA Community MS Teams Site.
|
|
Who Can Help Me? |
Search box used to find RAs and ORSPA contact information. The tool is useful for faculty in locating their unit RAs. It is also helpful to RAs who need to identify colleagues in other units and/or ORSPA contacts during proposal preparation and/or the post-award administration of projects. Be sure to add yourself! |
Updates to unit contacts are made in ERA by the unit's designated Unit Administrator (see ERA Unit Administrator below). |
| ERA Unit Administrator |
The Unit Administrator role in ERA allows each Department and/or College to Edit the following fields for their units:
Each department/college is allowed to designate up to two ERA Unit Administrators. The unit administrator role should be requested for high level managers (Assistant Director or RAM). The High Level Manager should then designate/identify a secondary Unit Administrator to be granted the role in ERA. |
Email era@asu.edu to request the Unit Administrator role, if appropriate. |
|
ERA Proposals
ERA Awards
ERA Agreements |
ASU's Enterprise Research Administration system (ERA) provides an integrated platform for the administration of research and sponsored projects at ASU. It provides workspace and status information on 1) proposals/awards, 2) negotiations/signature of award agreements processed by ResOps, 3) issuance of or modification to subawards and 4)submission of Award Change Requests. Due to implementation of the Awards module of ERA, post-award research administrator will require the same access levels as pre-award administrators. |
Use the Add/Remove a Colleague tool on RA SharePoint (or email era@asu.edu) to request the appropriate access. Pre-Award: Research Administrator role Post-Award:
|
|
ERA Training Server |
The ERA Training Server is a replica of ERA that RAs can use for hands on learning |
https://eratraining.oked.asu.edu/ Use the Add/Remove a Colleague tool on RA SharePoint (or email researchacademy@asu.edu) to request access. |
|
ERA System Suggestion Box
|
Ideas portal where ERA -system-specific enhancement suggestions can be submitted. | ERA System Suggestion Box (ASURITE log in required) |
|
CMC Contribution Center
|
Ideas portal for community members to propose process changes and improvements for the Change Management Committee (CMC) to consider |
CMC Contribution Center User Guide CMC Contribution Center (ASURITE log in required)
|
|
Current & Pending Tool |
A tool for creating current & pending support reports for ASU investigators |
Current & Pending Tool Use ASURITE login to access. |
|
Award Files
|
Award documentation from before ERA was fully-launched is stored in the ORSPA Awards folder. (See the job aid below for help navigating the folders.) Award Folder Structure and Naming Conventions job aid Pre-Award RAs may need to access these folders to find copies of proposal documents for awarded proposals and/or to prepare renewal applications |
Access is granted via the RA DL. Site is accessed via RA SharePoint. Direct URL to ORSPA Awards: https://arizonastateu.sharepoint.com/ |
|
E-Business (RA) |
E-Business is a list of institutional ID's and passwords for various online sponsor portals. The list is maintained by ResOps and is accessible to the RA community. (Note that this list is for ASU (ORSPA) login info. For ASU Foundation ID's and passwords, RA Staff will need to contact ASUF) |
Access is granted via the RA DL. Site is accessed via RA SharePoint. Direct URL to E-Business: https://arizonastateu.sharepoint.com/sites/O365OKEDResearchAdministrators/SitePages/E-Business.aspx |
|
PeopleSoft |
PeopleSoft (PS) is the name of the software ASU uses to manage the University's student (SA), customer (CRM) and human resources (HCM) data. The ASU community primarily connects to PeopleSoft through My ASU, ASU's central access point into the University. RA Staff use PeopleSoft to look up salaries for ASU employees to prepare proposal budgets, revise budgets for existing awards, etc. See: https://www.asu.edu/courses/oasis/ORSPA/JobAid-ORSPA_OR_RA_LOGINIDs.pdf
|
Step 1 - Navigate to MyASU (https://my.asu.edu) > click on the "Service" tab > Service Catalog (right below "Report an Incident") > under "Categories", click on Identity Management > PeopleSoft Security > PeopleSoft RA_ID Or, use the PeopleSoft Security Catalog Item, and select PeopleSoft RA_ID Step 2 - Request Access for Your New ID: Once you have an RA_ASURITE ID for PS, go back to the Service menu in My ASU and Submit a PeopleSoft role request for your new ID - add/request the "HCM ORSPA View 1" role. |
|
DTA (Department Time Administrator) |
If role is assigned, request through PeopleSoft |
See PeopleSoft, above. |
|
Workday |
Workday is ASU’s Financial Management System with financial reporting capabilities. The “Department View Only” role is recommended for RAs who will not be initiating or approving transactions in Workday. |
|
|
Space Survey |
For unit space coordinator role, if assigned |
|
|
Adobe Professional software |
Used to create/edit PDFs. Those who do not need to create/edit PDFs will only need the Adobe Reader to view PDFs |
Contact your unit’s IT support. |
|
KE Research Analytics
|
Here you can find monthly chartbooks and pivot table, resources for competitive analyses of national sponsored project data from four-year degree-granting US colleges and universities, and interactive reports of internal sponsored project data for ASU investigators and affiliates. |
Tableau reports require additional access. Please submit a ticket here and select "Knowledge Enterprise Analytics" as the group name. |
|
Research Administration Listserv (RESADM-L)
|
This Research Administration Discussion Listserv is an external to ASU forum which allows industry professionals from universities, hospitals, and government and non-profit research labs to share information and field questions from their peers. Focused on research grant administration, the listserv features such topics as grant funding, grant submission, regulatory compliance, project budgeting, educational opportunities, and technology Because there is a high volume of email traffic that comes through the listserv, it is recommended to set up rules in Outlook to divert RESADM-L emails into a separate folder for viewing as time permits |
https://www.healthresearch.org/office-sponsored-programs/research-administration-listserv/ |
|
Pivot Funding Search Tool |
The Pivot Funding Search Tool is a database of funding opportunities for all areas. It also includes research profiles, which can be used to find potential collaborators, and papers invited, a section with calls for papers on special topics and conferences. |
https://pivot.proquest.com/session/login Then click, “Signup” Next to the login button. |
| Federal Agency Systems |
Each sponsor portal or system has different processes for establishing a user account. Refer to the Federal Sponsor Portal Registration Job Aid and/or the sponsor's website for guidance on gaining roles and accesses.
|
Federal Sponsor Portal Registration Job Aid |
Post-Award Research Advancement Staff
|
Systems and Resources |
Description |
Where to Request Access |
|---|---|---|
|
Workday |
Workday is ASU’s Financial Management System with financial reporting capabilities. Depending on the Post-Award RAs role, recommended Workday roles are as follows: Grant Manager: to approve financial transactions within Workday for grants. PeopleSoft HR Grant Manager: Department role used to approve personnel transaction requests (PTR) and select position management transactions for grants within the PeopleSoft HR system. Grant P-Card Allocator: Department role used to review and reallocate purchasing card transactions within Payment Net for grants. Department Accountant: Required role to initiate Accounting Adjustments and Accounting Journals. |
|
|
Sunrise |
Request access if responsible for making purchases |
|
|
Forecasting Tool (FT) |
The Forecasting Tool (FT) is used by unit RA and business/finance staff to accurately project the availability of funding on grant, program, and gift accounts as well as be able to save the calculations for later reference. The FT is not meant to be a replacement for Workday. It is intended to be a complimentary tool to be used in conjunction with Workday. The FT is also not meant to be a monthly audit readiness reconciliation tool that is currently available in Workday. The FT is meant to be a tool for administrators, not faculty, and requires review of training videos and the Forecasting Tool Training Guide in order to effectively utilize the tool. The FT contains a significant number of features that are not readily apparent and while the training is not necessarily intensive, it is required to become proficient in use |
https://analytics.research.asu.edu/Forecasting-Tool/Instructions-for-Access |
|
My ASU TRIP |
ASU’s travel management system for all faculty, staff, and graduate student employees for all out-of-state and international travel, as well as in-state travel with an overnight stay |