Report an accessibility problem

Research Advancement Services (RAS)

Last updated: 11/04/2021 - 5:09pm


Established in 2008, Research Advancement Services (RAS) is a centralized unit within Knowledge Enterprise (KE) Research Operations. RAS is a shared service unit, providing support to multiple administrative and academic units across the University.

RAS team members partner with faculty from assigned units to develop proposals, and to provide guidance to unit business and finance staff on non-financial post award aspects of awarded projects. RAS also focuses attention on the development of KE led strategic initiative proposals which impact the campus as a whole.

RAS strives to provide gold level service. To be as efficient as possible in this respect, the team receives calls and e-mails through a common phone line and e-mail inbox. RAS requests that all correspondence be copied to

CONTACT: or (480) 965-4225

PHYSICAL LOCATION: Centerpoint, 660 S Mill Avenue, Tempe, AZ 85281


Meet the RAS Team


Sarah Gates

 Research Advancement Manager



Colleen Trompeter


Chloe Grafakos

Shae Axline

Annika Lauer 

       Visit the Research Administration About Us page for the overall Research Operations structure, and how RAS fits into the overall organization.


RAS Services


Familiarize faculty with the use of funding opportunity databases (PIVOT, Foundation Directory Online)


  • Clarification of sponsor guidelines
  • Assistance in the development of budgets as well as current & pending support statements
  • Create proposal in ASU's Enterprise Research Administration (ERA) system
  • Complete sponsor forms
  • Minor adjustments to documents (e.g., pagination, font, etc.)
  • Convert files to PDF
  • Upload files to sponsor application packages/portals
  • Route for internal unit approvals
  • Review of applications to ensure completeness prior to submission
  • Forwarding of submission-ready proposals to ASU Grant and Contract Officer (GCO) for review and endorsement
  • Manage sponsor requested post-submission administrative/budgetary changes 


Non-Financial Post-Award Guidance

As needed, RAS is available to provide guidance to unit finance and business staff as they manage any of the administrative activities listed below:

  • ​At-Risk Account Request(s)
  • Change in PI/Co-PI
  • Changes to REC/RID/IIA Allocations
  • No Cost Extensions
  • Budget Revisions



Knowledge Enterprise Units

Administrative Units

Academic Units

  • ASU International Development
  • Complex Adaptive Systems 
  • Core Facilities
  • Corporate Engagement & Strategic Partnerships 
  • Cybersecurity & Digital Forensics
  • College of Global Futures
  • Decision Theater
  • Entrepreneurship + Innovation
  • Flexible Electronics & Display Center
  • Future H2O
  • Global Futures Laboratory
  • Global Institute of Sustainability & Innovation
  • Global Security Initiative
  • Knowledge Enterprise
  • LightWorks
  • Luminosity Lab
  • McCain Institute
  • School of Sustainability
  • School for the Future of Innovation in Society
  • University Innovation Alliance 
  • Walton Sustainability Solutions Initiatives
  • ASU Library
  • ASU Police Department
  • Barrett Honors College
  • Journalism & Mass Communication
  • EdPlus at ASU
  • Educational Outreach & Student Services
  • Executive Vice President and Provost
  • Global Launch
  • Graduate College
  • Office of the President
  • University Business Services
  • University Initiatives
  • American Indian Studies
  • Civic & Economic Thought
  • College of Integrative Sciences and Arts
  • Simon A Levin Mathematical, Computational, and Modeling Sciences Center
  • Thunderbird School of Global Management
  • University Technology Office
  • WP Carey School of Business

Proposal Cycle at a Glance



Primary Investigator (PI)

Research Advancement (RA)

Grant and Contract Officer (GCO)

Funding Search

Uses resources to find funding opportunities

Can assist in training of ASU funding search tools or assist with a funding search based on information from the PI


Notification of Intent

Communicates to RA intent to submit a proposal. The earlier the better, especially if funding opportunity has a long announcement with multiple terms and conditions

Sets up an internal proposal in ASU’s electronic grant management system, ERA

Assigned to individual proposal

Early Proposal Development

Works on technical components. Works with RA to ensure any required portal registration is complete with correct information/access

Review of funding proposal, prepares checklist for PI, works with GCO on any questions or concerns, communicates back to PI any details provided by GCO

Fields any RA questions, provides assistance on MOUs, Terms and Conditions, etc.

Mid Proposal Development

Works with RA to establish budget, continues to work on technical components

Begins filling out sponsor forms, entering budget into ERA and Sponsor formats, develops a budget justification template for the PI

Continues to answer questions or address concerns as needed

Late Proposal Development

Begins finalizing technical components, completes budget justification

Review of all proposal components for compliance, begin finalizing submission package


5 business days prior to Sponsor Due Date

Near final summary, budget and budget justification to RA

Route internally for unit approvals, communicates with PI to help secure any last minute approvals


3 days prior to Sponsor  Due Date

Finalized documents to RA for submission to sponsor

Compliance review, and completion of sponsor package, sends to GCO for final review. Sends final package to PI

Institutional compliance review (primarily checking the budget, terms and conditions, or any representations or commitments being made)

Pre-Submission (3 day window)

Any last changes should be made in this 3 day window

May request PI make changes or approve changes requested by GCO

May request RA or PI make changes

Submission day (or sooner if ready)

Final review of submission package

Request okay to submit from PI

Submits to Sponsor


Faculty Resources

How to Get Research Funding is a feature of the ASU Research Academy.   It contains information on "Finding Funding", "Proposal Preparation", and "Craft your Proposal". The tools can be invaluable in preparing a solid, fundable proposal.

Was this page useful?