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Cost Transfer Worktags

Last updated: 09/13/2021 - 1:13pm
 
Category Name Description 90 Day Rule Applies? CTR Form Adjustments Expedited ORSPA Review? Department Reporting Roll  Department Reporting 
1 Transposition Error Additional documentation not needed (beyond the original transaction); error could be swapped numbers within the account or the wrong selection from a list of accounts; typos. The Cost Transfer AND the Cost Transfer Worktag serve as the justification for the correction.  Y

How Error Occurred: "See department reporting worktag"


Preventing Error: "See department reporting worktag"

Y DR05845 KED-Category 1 - Transposition Error  D4399 KED-Category 1 - Transposition Error 
1 Intra-Award Adjustment Moving an expense from one grant account to another under the same Award (e.g. main project account to child account, participant support to main account). Not considered a cost transfer. Correcting one or more Worktags (e.g. Spend Category, Academic Employee, Position Number, Close Date) but the Grant Worktag stays the same. The Cost Transfer AND the Cost Transfer Worktag serve as the justification for the correction. Transferring an expense from an account under a consortium (interrelated) award to an account under a different award under the same consortium. Not considered a cost transfer.  N

How Error Occurred: "See department reporting worktag"
 

Preventing Error: "See department reporting worktag"

Y DR05847 KED-Category 1 - Intra-Award Adjustment  D4401 KED-Category 1 - Intra-Award
1 Non-Sponsored Transferring an expense from a sponsored (grant) account to a non-sponsored (general operating or local account). Does not require a cost transfer form  N

Non-Payroll

CTR Form not Required

Payroll

Preventing Error: "See department reporting worktag"
 

Describe Costs: "See department reporting worktag"

Y DR05848 KED-Category 1 - Non-Sponsored  D4402 KED-Category 1 - Non-Sponsored 
1 Cost Share Moving an expense from a non-sponsored account (general operating or local) to a cost-share grant account.   N

How Error Occurred: "See department reporting worktag"
 

Preventing Error: "See department reporting worktag"

Y DR05853 KED-Category 1 - Cost Share  D4408 KED-Category 1 - Cost Share 
2 Department CTR Approval

Non-Payroll
Transfer is within 90 day transfer window AND
<$1,000 AND 
More than 90 days prior to the end of the project

Payroll
Transfer is less than 91 days after the end of the semester (the close of the month in which the final pay period posted) AND

ATF report has not been acknowledged

Per pending policy update for payroll, not an error - pay being transferred within semester window

Y

(Payroll Only) How Error Occurred: "See department reporting worktag"
 

(Payroll Only) Preventing Error: "See department reporting worktag"

Y DR05851 KED-Category 2 - Department CTR Approval  D4405 KED-Category 2 - Department CTR Approval 
3 ORSPA CTR Approval NonPayroll:
Outside 90 day cost transfer posting window OR
Items above $1,000 threshhold OR
Within last 90 days of grant period OR
After grant has ended

Payroll
Transfer is greater than 90 days after end of semester OR
Transfer to award where ATF report has already been acknowledged
Y Y N DR05852 KED-Category 3 - ORSPA CTR Approval  D4406 KED-Category 3 - ORSPA CTR Approval 
               

 

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