Roles and Responsibilities

Last updated: 02/01/2019 - 1:02pm
PURPOSE

To identify the roles and responsibilities of those involved in the pre- and post-award processes of charitable grants

 

Acronyms

RA - Research Advancement Administrator

BOM - Business Operations Manager

DOD -  Director of Development

OCFR - Office of Corporate and Foundation Relations

ASU - Arizona State University

ASUF - Arizona State University Foundation

IFAS - Integrated Financial Account System

PI - Principal Investigator

KED - Knowledge Enterprise Development

ResOps - Research Operations 

For definitions, see Acronyms and Glossary page.

 

  RA and/or BOM (Unit) Director of Development (DOD)

ASU Foundation (OCFR)

KED Research Operations (ResOps)
Pre-Award

 

Identification and review of funding opportunities (private and federal)

 

 

Identification and review of funding opportunities (private)

 

Identification and review of funding opportunities (private)

 

 

Proposal development (private and federal)

 

 

Proposal development (private)

 

Proposal development (private at $100K+)

 

Proposal review and approval

 

Liaison between faculty, DOD, ResOps, and OCFR

 

 

Liaison between faculty, OCFR and RA

 

Liaison between faculty, DOD and RA

 

Liaison between RA/unit and OCFR

 

 

Execution of Gift/Charitable Grant Agreements

 

 

Execution of Gift/Charitable Grant Agreements

 

Review of red flag items in draft charitable grant agreements

 

Post-Award

 

Review notice of award or award agreement

 

 

 

Provide a copy of award to ASU-ResOps

 

Activate ASU sponsored account

 

Set up unit processes for award expenditures and account monitoring

 

 

 

IFAS account setup

 

Draw funds from IFAS accounts and post to the ASU sponsored account

 

Coordinate necessary changes (e.g., rebudgets, change in PI, etc.)

 

 

Calendar report due dates and sends reminders

 

Follow up with funders, submit award change requests, and submit financial reports directly to funders*

 

  *With the exception of donors that are to be contacted by ASUF only.
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