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Roles and Responsibilities

Last updated: 02/01/2019 - 1:02pm

To identify the roles and responsibilities of those involved in the pre- and post-award processes of charitable grants



RA - Research Advancement Administrator

BOM - Business Operations Manager

DOD -  Director of Development

OCFR - Office of Corporate and Foundation Relations

ASU - Arizona State University

ASUF - Arizona State University Foundation

IFAS - Integrated Financial Account System

PI - Principal Investigator

KED - Knowledge Enterprise Development

ResOps - Research Operations 

For definitions, see Acronyms and Glossary page.


  RA and/or BOM (Unit) Director of Development (DOD)

ASU Foundation (OCFR)

KED Research Operations (ResOps)


Identification and review of funding opportunities (private and federal)



Identification and review of funding opportunities (private)


Identification and review of funding opportunities (private)



Proposal development (private and federal)



Proposal development (private)


Proposal development (private at $100K+)


Proposal review and approval


Liaison between faculty, DOD, ResOps, and OCFR



Liaison between faculty, OCFR and RA


Liaison between faculty, DOD and RA


Liaison between RA/unit and OCFR



Execution of Gift/Charitable Grant Agreements



Execution of Gift/Charitable Grant Agreements


Review of red flag items in draft charitable grant agreements




Review notice of award or award agreement




Provide a copy of award to ASU-ResOps


Activate ASU sponsored account


Set up unit processes for award expenditures and account monitoring




IFAS account setup


Draw funds from IFAS accounts and post to the ASU sponsored account


Coordinate necessary changes (e.g., rebudgets, change in PI, etc.)



Calendar report due dates and sends reminders


Follow up with funders, submit award change requests, and submit financial reports directly to funders*


  *With the exception of donors that are to be contacted by ASUF only.
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