Research Operations' mission is to serve as an essential resource to faculty and staff by assisting to secure and successfully manage external funding for University research and sponsored activities and to provide quality support and outstanding customer service, one customer at a time concentrating resources on improving processes, managing risk and compliance.
Websites:
Research Administration: https://researchadmin.asu.edu
Enterprise Research Administration: https://era.oked.asu.edu
Research Integrity and Assurance: https://researchintegrity.asu.edu
Contact Information:
For location and mailing addresses, see the Standard Institutional Information page
For individual team member information, see the ASU Directory
Research Operations' Team Services
PRE-AWARD SERVICES
|
Jessica Robins Assistant Director |
Kristy MacDonald Assistant Director |
Mary Barber Manager |
|---|---|---|
|
Research Advancement Services (RAS) Proposals |
Contracts Subcontracts |
Industry and Research Collaborations (OIRC) |
Research Advancement Services (RAS)
E-mail for:
- proposals and questions from assigned units: ras@asu.edu
- assistance with the Enterprise Research Administration system (ERA): era@asu.edu
- general questions from Research Advancement Administrators: rahelp@asu.edu
The primary role of the Research Advancement Services (RAS) team is to provide research administration leadership in an environment of ambitious research growth, innovative process improvement, and gold-standard customer service.
Develops proposals and administrative post-award processes for assigned units (ras@asu.edu)
Supports units with RA vacancies, leaves, and those experiencing a surge in proposals for a given deadline
Creates materials for disseminations one-on-one and in seminar/workshop-type environments for the benefit of faculty, unit staff, and research advancement administrators
Provides guidance on “how to” questions from unit RAs (rahelp@asu.edu)
Supports the ERA (era@asu.edu) by providing assistance to units with questions and technical issues
Proposal & Negotiation Team (PNT)
E-mail for proposal/agreements not assigned in ERA: proposalandnegotiation@asu.edu
The Proposal and Negotiations Team purposes are to meet the request of Sponsors with management of the administrative aspects of proposed projects to award and to negotiate agreements, while minimizing risks, administrative delays and ensuring compliance with federal, state, ASU terms and conditions.
Provides advice and assistance on pre-award issues
Supports RA staff in proposal precision
Reviews critical proposal items
Authorizes proposals on behalf of institution
Reviews, negotiate and execute incoming grants, agreements & contracts
Reviews negotiates, and executes subawards
Office of Industry and Research Collaborations (OIRC)
E-mail for proposal/agreements not assigned in ERA: Industryagreements@asu.edu
The Office of Industry and Research Collaborations purpose is to process Proposals and Contracts with Industry partners and serves a liaison with ASU’s Technology Transfer Office to provide recommendations and help in the decision-making process on Intellectual Property (IP)-related matters. The office helps mitigate risks and aims to increase the revenues for the organization while ensuring compliance with ASU’s obligation to the State and Federal laws.
Provides advice and assistance on pre-award issues for Industry proposals
Supports RA staff in proposal development for Industry proposals
Reviews and submits proposals to industry sponsors
Reviews, negotiates and executes incoming industry research agreements, Non-Disclosure Agreements (NDA) and Material Transfer Agreements (MTA)
COMPLIANCE
|
Chantelle Shalley Assistant Director |
|---|
| Research Integrity and Assurance (ORIA) |
Office of Research Integrity and Assurance (ORIA)
E-mail for general questions and assistance: research.integrity@asu.edu
ORIA provides resources to researchers to ensure research is performed with the highest ethical standards, safely, and in compliance with all applicable regulations and policies.
Provides education and outreach on compliance areas
Utilizes efficient processes to make compliance as easy as possible for the regulated community
Supports institutional compliance committees for
- Human Subjects (IRB)
- Animals (IACUC)
- Biosafety (IBC)
- Conflict of Interests (COI)
- Export Controls and Security
- Responsible Conduct of Research (RCR)
- Scientific Diving
POST-AWARD SERVICES
|
Nick Petersen Assistant Director |
Sarah Kern Assistant Director |
|---|---|
| Award Management (AMT) | Fiscal Oversight (FOT) |
Award Management Team (AMT)
E-mail for questions and inquiries on post-award items or processes: Contact the AMT Customer Service Liaison
The Award Management Team provides post-award administrative support and guidance to ASU unit faculty and staff, while minimizing risks, administrative delays, ensuring compliance with federal, state, ASU terms and conditions, and liaison to sponsors.
Sets up awards and award modifications
Prepares financial invoicing and reporting to sponsors
Submits Non-fiscal reporting such IP and Equipment
Determines allowability of expenses, requesting approval from sponsor where needed
Processes Payment vouchers, cost transfers and expense advances
Processes Subaward invoices and perform closeouts
Performs award and financial account closeouts
Provides post-award support to RA staff and Business Operations Managers
For additional information about working with the Award Management Team, see the FAQ.
Fiscal Oversight Team (FOT)
E-mail for:
- Subrecipient annual single audit reports/letters: subrecipients@asu.edu
- Payroll redistributions: payrollRD@asu.edu
- After-The-Fact Review Report policy and procedures: ATF-q@asu.edu
- Rate development and general recharge activity: recharge.help@asu.edu
- General questions: Sarah.Kern@asu.edu
The Fiscal Oversight Team (FOT) obtains economies of scale by aggregating post award functions that are not award specific. FOT acts as the institutional official for the following areas:
Audit & Monitoring - Facilitates complete, precise, and appropriate responses with the least amount of disruption to ongoing operations.
Costing Analysis – Oversees federal rate negotiation, recharge center support, salary cap monitoring, and additional pay reviews.
Sponsored Payroll Review - Reviews Sponsored Payroll and after-the-fact interim compensation charges based on budget estimates.
Cash Management - Facilitates timely, accurate and complete payments through collections, electronic invoicing, draws, and related activities.
Risk Management – Reviews focused expenditure support and monitors subrecipients
Research Operations Organizational Chart
- Research Operations Organizational Chart (NOTE: Maroon boxes indicate positions with reports.)
The above chart is part of a larger OKED Organizational Chart maintained by the OKED Human Resources group (ASURITE login required).
New charts reflecting the most recent organizational changes will be posted as updates become available from the OKED Human Resources department.