Research Operations

Research Operations' mission is to serve as an essential resource to faculty and staff by assisting to secure and successfully manage external funding for University research and sponsored activities and to provide quality support and outstanding customer service, one customer at a time concentrating resources on improving processes, managing risk and compliance.

Websites:

Research Administration:  https://researchadmin.asu.edu

Enterprise Research Administration:  https://era.oked.asu.edu

Research Integrity and Assurance:  https://researchintegrity.asu.edu

Contact Information:

For location and mailing addresses, see the Standard Institutional Information page

For individual team member information, see the ASU Directory

Research Operations' Team Services

Research Advancement Services (RAS)                    

E-mail for:

• proposals and questions from assigned units:    ras [at] asu [dot] edu
• assistance with the Enterprise Research Administration system (ERA): era [at] asu [dot] edu
• general questions from Research Advancement Administrators: rahelp [at] asu [dot] edu

 

The primary role of the Research Advancement Services (RAS) team is to provide research administration leadership in an environment of ambitious research growth, innovative process improvement, and gold-standard customer service.

 

Develops proposals and administrative post-award processes for assigned units (ras [at] asu [dot] edu) 

Supports units with RA vacancies, leaves, and those experiencing a surge in proposals for a given deadline

Creates materials for disseminations one-on-one and in seminar/workshop-type environments for the benefit of faculty, unit staff, and research advancement administrators

Provides guidance on “how to” questions from unit RAs (rahelp [at] asu [dot] edu)

Supports the ERA (era [at] asu [dot] edu) by providing assistance to units with questions and technical issues

Proposal & Negotiation Team (PNT)

E-mail for proposal/agreements not assigned in ERA:  proposalandnegotiation [at] asu [dot] edu

 

The Proposal and Negotiations Team purposes are to meet the request of Sponsors with management of the administrative aspects of proposed projects to award and to negotiate agreements, while minimizing risks, administrative delays and ensuring compliance with federal, state, ASU terms and conditions.

 

Provides advice and assistance on pre-award issues

Supports RA staff in proposal precision

Reviews critical proposal items

Authorizes proposals on behalf of institution

Reviews, negotiate and execute incoming grants, agreements & contracts

Reviews negotiates, and executes subawards

Office of Industry and Research Collaborations (OIRC)

E-mail for proposal/agreements not assigned in ERA:  Industryagreements [at] asu [dot] edu

 

The Office of Industry and Research Collaborations purpose is to process Proposals and Contracts with Industry partners and serves a liaison with ASU’s Technology Transfer Office to provide recommendations and help in the decision-making process on Intellectual Property (IP)-related matters. The office helps mitigate risks and aims to increase the revenues for the organization while ensuring compliance with ASU’s obligation to the State and Federal laws.

 

Provides advice and assistance on pre-award issues for Industry proposals

Supports RA staff in proposal development for Industry proposals

Reviews and submits proposals to industry sponsors

Reviews, negotiates and executes incoming industry research agreements, Non-Disclosure Agreements (NDA) and Material Transfer Agreements (MTA)

Office of Research Integrity and Assurance (ORIA)

E-mail for general questions and assistance:  research [dot] integrity [at] asu [dot] edu

 

ORIA provides resources to researchers to ensure research is performed with the highest ethical standards, safely, and in compliance with all applicable regulations and policies.

 

Provides education and outreach on compliance areas

Utilizes efficient processes to make compliance as easy as possible for the regulated community

Supports institutional compliance committees for

• Human Subjects (IRB)
• Animals (IACUC)
• Biosafety (IBC)
• Conflict of Interests (COI)
• Export Controls and Security
• Responsible Conduct of Research (RCR)
• Scientific Diving

Award Management Team (AMT)

E-mail for:

• Activation-questions and inquiries:  notifications [at] asu [dot] edu
• Award Management e-mail where team member is not known: award [dot] management [at] asu [dot] edu

 

The Award Management Team provides post-award administrative support and guidance to ASU unit faculty and staff, while minimizing risks, administrative delays, ensuring compliance with federal, state, ASU terms and conditions, and liaison to sponsors.

 

Sets up awards and award modifications

Prepares financial invoicing and reporting to sponsors

Submits Non-fiscal reporting such IP and Equipment

Determines allowability of expenses, requesting approval from sponsor where needed

Processes Payment vouchers, cost transfers and expense advances

Processes Subaward invoices and perform closeouts

Performs award and financial account closeouts

Provides post-award support to RA staff and Business Operations Managers

Fiscal Oversight Team (FOT)

E-mail for:

• Subrecipient annual single audit reports/letters: subrecipients [at] asu [dot] edu
• Payroll redistributions:  payrollRD [at] asu [dot] edu
• Effort reporting policy and procedures:  effort-q [at] asu [dot] edu
• Rate development and general recharge activity: recharge [dot] help [at] asu [dot] edu
• General questions:  lee [dot] pettit [at] asu [dot] edu   

 

The Fiscal Oversight Team (FOT) obtains economies of scale by aggregating post award functions that are not award specific.  FOT acts as the institutional official for the following areas:

 

Audit & Monitoring - Facilitates complete, precise, and appropriate responses with the least amount of disruption to ongoing operations.

Costing Analysis – Oversees federal rate negotiation, recharge center support, salary cap monitoring, and additional pay reviews.

Sponsored Payroll Review - Reviews Sponsored Payroll and after-the-fact interim compensation charges based on budget estimates.

Cash Management - Facilitates timely, accurate and complete payments through collections, electronic invoicing, draws, and related activities.

Risk Management – Reviews focused expenditure support and monitors subrecipients

Research Operations Organizational Chart

NOTE: Gold boxes indicate positions with reports.