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Research Operations Newsletter - 08-18-2017

Home > Res Ops Updates > Research Operations Newsletter - 08-18-2017
02/02/2018 - 5:22pm
Friday, August 18, 2017

This newsletter is published bi-weekly for the Research Advancement Community for use in completing administrative duties related to sponsored projects. It will be primarily useful for Research Advancement (RA) staff, both pre-and post-award. To be added to the distribution list for this publication, please write to rahelp [at] asu [dot] edu.

Faculty, project managers, and others responsible for writing, receiving, and scientific management of projects will find valuable resources in the Research Academy.


The next scheduled round of exams to become a Certified Research Administrator (CRA) is November 4-18, 2017. If you are interested in forming or joining a study group at ASU for this round or a later round of the CRA exam, please contact Stacy Stuart at stacy [dot] stuart [at] asu [dot] edu.


The faculty modules of Research Academy have been updated. As you welcome researchers to a new semester, please share the Kick Off Your Research modules are available at: https://researchacademy.asu.edu/StartMyResearch.

RA’s should also be able to access the faculty modules. The first time you visit, you will need to click the ‘request group membership’ button, then logout. Once you log back in, you should see an expand/collapse menu of contents for each topic – feel free to send faculty links to specific topics within the modules.


• Our current F&A Rate Agreement date is 7/5/2017.

• NSF Proposals: Letters of Support Not Allowed – When letters of commitment are included in an NSF proposal, it is critical that such letters avoid any evaluative comments about the PI or project. Likewise, letters of collaboration should be limited to stating the intent to collaborate and should not contain endorsements or evaluation of the proposed project. If any submitted letters include these types of statements, NSF will typically consider the letter(s) to be letters of support. Proposals that contain letters of support not authorized by the program solicitation may be returned without review. See PAPPG Chapter II.C.2.j. This reminder is included in the NSF Checklist on the Proposal Information and Resources page, and a Letter of Collaboration template is also available on the Research Admin website.


• The NSF Graduate Research Fellowship Program (GRFP) section of the Fellowships topical guide has been updated to state that the ASU Graduate College provides a tuition waiver to GRFP fellows during their fellowship award period and that an award is posted to the GRFP fellow’s student account to cover eligible fees and health insurance costs. The GRFP process at ASU otherwise remains the same: students apply directly through the NSF GRFP module of FastLane, and individual student applications should not be entered in ERA at proposal time. Please see the topical guide for more information.

• The Copy a Budget for Simulations and Post Submission Changes section of the ERA Grants Budgets Guide has been updated to advise RA’s that once a simulation/post-submission changes budget is moved into ‘Current Budget’ status on a Submitted proposal, it will become locked for editing.


For  Rush  Proposals  (due  that  day)  or  other  urgent  proposal matters,  please  contact  Kimberly Habiger at 480-727-8648 or Seth Farley at 480-727-4625. Kimberly/Seth will confirm that resources and time are dedicated to the needed actions.


Links to the video recordings of past RA Seminars can be found on the Training Toolbox page of the Research Admin website. We would like to highlight some recent seminars – if you missed the live sessions, we would encourage you to review the video(s) as time permits.

Post Award Focused Seminars:

• Q&A Panel with Award Management Team

• Post-Award Management Series:

Session 1 - Sponsored Financials

Session 2 - ORSPA Action Forms

Session 3 - Cost Transfers

Seminars for Both Pre and Post Award RA’s:

• International Projects and Relationships

• Compliance at ASU - Part 1

• Compliance at ASU - Part 2

• The ASU-ASUF Charitable Grants Process

• Cost Sharing: The Total Package

• Cost Sharing: The Life and Death of Cost Sharing

• Cost Sharing: Advanced Topics in Cost Sharing

• Best Practices for Audit Readiness

• Allowability: Making Appropriate Decisions on ASU’s Sponsored Projects (Part 1 of 3)

• Allowability: Making Appropriate Decisions on ASU’s Sponsored Projects (Part 2 of 3)

Pre-Award Focused Seminars:

• PreAward Administration: You Asked. We will Answer.

• Contract Negotiations 101


• Now that the NIH fiscal year 2017 budget is signed into law, NIH published its final fiscal policy and salary cap guidance for this year. The salary cap remains unchanged from the interim guidance published in March. For NIH awards that were previously restricted to the old salary cap ($185,100), grantees may rebudget to accommodate the current Executive Level II salary level ($187,000) as long as:

1. Adequate funds are available in active awards; and

2. The salary cap increase is consistent with the institutional base salary.

See Extramural Nexus: Fiscal Policy and Salary Cap Guidance for 2017, NOT-OD-17-087, and NOT-OD-17-086

• NIH Grants Administration & Policy Workshops will be held in Baltimore, Maryland in October.


• NSF Proposal and Award Policy Newsletter – August/September 2017

• NSF Fall 2017 Grants Conference will be held in Phoenix, Arizona in November.


34321BRGrant + Contract Officer Sr, ORSPA Proposals and Negotiations Team (PNT). Close date: 04-September-2017.

33978BRGrant + Contract Officer, ORSPA Proposals and Negotiations Team (PNT). Close date: 31-August-2017.

35161BRResearch Advancement Administrator Sr. (Primarily Post Award), Polytechnic School. Close date: 28-August-2017.


August 24th 11am – Noon, RA Seminar Series – Allowability: Making Appropriate Decisions on ASU’s Sponsored Projects (Part 3 of 3).

August 31st 9am – 11am, Introduction to Research Administration Resources at ASU. Facilitated by OKED Training.

September 21, 2017 11am – Noon, RA Seminar: Navigating Smooth Sailing Through the IRB Process. Presented by Susan Metosky (ORIA) and Debra Murphy (OKED Operations).

September 26th 9am – 11am, Introduction to Research Administration Resources at ASU. Facilitated by OKED Training.

October 20th 9am – 11am, Introduction to Research Administration Resources at ASU. Facilitated by OKED Training.

October 24, 2017 11am – Noon, Research Pivot Table training. Facilitated by George Raudenbush, Research Analytics (OKED).

October 26, 2017 2:30 – 3:45pm, RA Seminar: Jenny Smolnik will discuss our DHHS F&A Rate Agreement. (Save the date, outlook invite and Research Academy posting to follow).