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Research Operations Newsletter - 04-30-2018

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09/17/2018 - 2:03pm
Monday, April 30, 2018

This newsletter is published bi-weekly for the Research Advancement Community for use in completing administrative duties related to sponsored projects. It will be primarily useful for Research Advancement (RA) staff, both pre-and post-award. To be added to the distribution list for this publication, please write to rahelp [at] asu [dot] edu.

Faculty, project managers, and others responsible for writing, receiving, and scientific management of projects will find valuable resources in the Research Academy.


For Rush Proposals (due that day) or other urgent proposal matters, please contact Kimberly Habiger at 480-727-8648 or Lindsey Forry at 480-727-4203. Kimberly/Lindsey will confirm that resources and time are dedicated to the needed actions.


In the interest of more timely communication and providing options to the RA Community, a Research Operations Blog has been created to replace this newsletter. Research Operations will now be able to post announcements on the blog immediately as the need arises. The RA Community can choose how frequently they receive notifications - immediately, weekly, or bi-weekly.

This will be the last newsletter to go out to the entire RA Distribution List. Subscribe to the blog to receive notifications at one or more of the following frequency options:

  • Immediate: notification email each time a new blog post is published
  • Weekly: weekly email summarizing blog posts from the preceding 7 days, if any
  • Bi-weekly: email notification every other week, summarizing blog posts from the preceding 14 days

A link for the blog will be added to the research admin website homepage.


The following are known issues related to system-generated award notices:

  • Award activation notices should be sent to the Principal Investigator (PI) as well as the unit’s public mailbox, when one has been provided. Currently, the ERA system is sending these notifications to the PI and to the individual RA contacts (instead of the unit’s public mailbox). This issue should be fixed by the end of May, if not sooner.
  • For award modifications, units are currently receiving 2 separate notices: (1) a notification from ORSPA SharePoint when the modification task is complete, and (2) an email from ERA once the modification has been processed in ERA. Soon the award modification task list will move to a new version of SharePoint. At that point, there will no longer be a SharePoint-generated notification. 



  • Fraudulent Phone Solicitations - Some grant applicants and award recipients have been receiving fraudulent calls, where callers represent themselves as NIH’s eRA Service Desk in an attempt to acquire information. Please be aware that:
    •  No government grant-making agency will make phone calls or send emails or letters to solicit money or personal banking information from a potential grant recipient.
    • There are no processing fees for federal grants.
    • Federal grants are not issued for personal use, but are intended for institutions and non-profits to carry out projects with a public purpose.

If you think that someone has fraudulently represented HHS or NIH, please visit https://www.hhs.gov/grants/grants/avoid-grant-scams/ or call the HHS Fraud Hotline at 1-800-447-8477.



An NSF Electronic Research Administration Forum was broadcast on April 12. Below is a summary of that webinar:

  • NSF is enforcing one ID per person
    • If your email account is tied to more than one NSF ID you will be instructed to call FastLane Help when you migrate your account to Research.gov. You will have a 30 day grace period to work in FastLane, and then you will be locked out until the issue is resolved by the Research.gov Helpdesk.
  • User Account Management
    • NSF philosophically does not want to share login information. Individual users should be managing their own NSF ID and password. If you know the email address associated with your profile you can use the NSF ID Lookup tool to receive your NSF ID. If you do not know your email or no longer have access to that account contact the Research.gov Helpdesk for assistance.
    • When you need to add an investigator to a cover sheet of the proposal, NSF recommends using their email to add them.
    • Job Aids and video tutorials for migrating and updating your NSF account are available on the About Account Management page.
  • Testing Environment
    • You can test the proposal environment in Research.gov until April 27th. All test proposals will be deleted from the system before the live launch.
    • Starting Monday, April 30, the research.gov proposal portal will be live. You may only submit non-collaborative research proposals. FastLane will remain available to submit all NSF proposals until further notice.
  • New Research.gov features
    • Research.gov will check for compliance on font, specific headings, and margins. Research.gov will also paginate all pages automatically. If you include page numbers in the header or footer the system may return an error.

If a proposal must be deleted or withdrawn in Research.gov, you will need to contact the Research.gov Helpdesk.


Global Operations can help identify foreign legal, tax, employment, financial, procurement, and health and safety issues and deliver solutions to address them. The Conducting Business Internationally page shares some aspects that ASU has experienced on international proposals and projects, including a Checklist of International Risk Considerations.


May 2, 2018 10:00 – 11:15am, Webinar: Benefiting from University-Industry Collaboration with Government Engagement. Presented by the University Industry Demonstration Program (UIDP).

June 7, 2018 11:00 – 12:15pm, RA Seminar: Guide to Budget Development and The Mindful Impact of The Post-Award. Presented by Joelina Peck (School of Electrical, Computer and Energy Engineering), and April MacCleary (Ira A. Fulton Schools of Engineering, Dean’s Office).

August 21, 2018 10:00 – 11:00am, Introductory Proposal Workshop – Finding Opportunities. Presented by Melinda Rowe, Research Advancement Services.

September 4, 2018 10:00 – 11:00am, Introductory Proposal Workshop – USAID. Presented by Kellianne Lauer, Proposal Manager, Research Development.


View details 41261BR - Resrch Advancement Admin, College of Health Solutions (CHS). Close date: 03-May-2018.