Manage Subawards >
Execute & Distribute
Responsibility: ORSPA-PNT
Prepared by: PNT
Work Instruction Number: WI-MS-60

Prepare agreement for signature

Distribute agreement

Purchasing approval

Prepare agreement for signature

1. Subawards Student Worker will receive task and print out the signature page of the “Partially Executed Agreement or Modification” and first page of Subaward Task, paperclip together and provide to PNT Assistant Director (AD) for review and signature: Preparing Subaward Agreement for Signature – Visual Job Aid.

2.  Once reviewed and signed by PNT AD, the fully executed agreement will be provided back to the Subawards Student Worker to prepare for distribution.

Distribute agreement

1. Subawards Student Worker will replace the signature page of the “Partially Executed Agreement” with the fully executed page and save in the Subaward SharePoint folder as the “Fully Executed Agreement.”

2. Subawards Student Worker will send via email a copy of the “Fully Executed Agreement” to the subrecipient and cc the PI and the RA’s using the Subrecipient Fully Executed Agreement email template.  A copy of this email will be saved in the subawards documentation folder on SharePoint.

Purchasing approval

1. Subawards Student Worker sends a request via the appropriate email template:

2. Subawards Student Worker will receive confirmation of entered modification or new SC number from Purchasing Point of Contact and save the email in the subawards documentation folder in SharePoint.

2.1. If a confirmation or new SC number is not received within 48 hours of the email sent, the Subawards Student Worker will send a follow-up email and copy the Subawards GCO Lead.

3. Subawards Student Worker will update the Subaward module in Coeus and complete task.

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