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Add Non-Employee to ERA.oft

Outlook email template for requesting to add non-employee to ERA.

Add Non-Employee to ERA.dotx

Word version of the template for requesting to add non-employee to ERA.

Additional-Pay-Form-310.pdf

Form required for additional pay in excess of Institutional Base Salary (IBS) on a sponsored project.

 Link to the Financial Services forms webpage.  This document is near the top.

Annual-Subrecipient-Certification.pdf

This form is for use in annual subrecipient certification.

ASU Invoice Consortium Template.xlsx

For use with consortium memberships.

Budget Reconciliation Checklist.pdf

The checklist outlines the steps to reconciling a sponsored project budget.

Budget Reconciliation Report.xlsx

The Budget Reconciliation Report serves as a starting point for units to reconcile their accounts.

Budget-Worksheet.xlsm

This budget worksheet is for use during pre-ERA planning.

Certification-of-Exception-to-Fly-America-Act.docx

This form is a statement executed by the traveler justifying the use of a foreign flag air carrier for travel charged to a federally-funded sponsored project.

Consultant-Letter-of-Commitment.docx

Letter from consultant committing to provide services to an ASU sponsored project.

Cost Price Analysis and Sole Source Justification - Under 100K.docx

This form must be completed by the ASU PI when proposing a subaward for a sponsored research project.

Cost-Sharing-Requirement-Form.xlsx

This form is used to effectively collect, retain and manage required cost share commitments.

Cost-Price Analysis Form - Commercial or International Subrecipients - Over 100K.doc

This form must be completed by the ASU PI when proposing a subaward for a sponsored research project.

Cost-Price Analysis Form - U.S. University or Non-Profit Subrecipients - Over 100K.docx

This form must be completed by the ASU PI when proposing a subaward for a sponsored research project.

Departmental-Input-Receipt_spn.xlsx

To be used to deposit sponsored checks received at Downtown, Polytechnic, and West campus departments.

Documenting Interrelated Projects Form.docx

ORSPA 320 documents the University's compliance with the Federal Demonstration Partnership (FDP) and OMB Circular A-21 for allocating costs between interrelated projects supported by multiple Federal awards.

ERA-Budget-Summarizer.xlsm

For use with the ERA Budget Export to Excel tool.

F-and-A-Waiver-Request-Form.pdf

This is an OKED form for requesting an F&A waiver.

FATCA Compliant Substitute W-9.pdf

Required for Domestic Entities (Individuals and U.S. Companies) when Subrecipients.

Investigator and_or Allocation Changes.pdf

This routing form is used to gather approvals for investigator/allocation changes on existing awards.

A Word template to be used to create job aids and other reference documents for the the researchadmin.asu.edu site.

Letter-of-Collaboration.docx

A Word template to be used for letters of collaboration.

Link to the Financial Services forms webpage. This form is near the top of the page.

New Coeus Unit Request.oft

Outlook email template for requesting the addition of a new unit to Coeus.

New Coeus Unit Request.dotx

Word version of the template for requesting the addition of a new unit to Coeus.

New ERA Sponsor Request.oft

Outlook email template for requesting the addition of a new sponsor to ERA.

New ERA Sponsor Request.dotx

Word version of the template for requesting the addition of a new sponsor to ERA.

New ERA Subawardee-Subcontractor Request.dotx

Word version of the template for requesting the addition of a new subawardee/subcontractor to ERA.

New ERA Subawardee-Subcontractor Request.oft

Outlook email template for requesting the addition of a new subawardee/subcontractor to ERA.

Non-Payroll Cost Transfer Request (CTR) ORSPA 510.xls

Form for requesting non-payroll cost transfers.

 Link to the Funding webpage about Travel of Research Investigators to Potential Sponsors.

ORSPA-Action-Form.xlsx

Form for: a) change requests; b) requests to establish at-risk accounts; or c) requests for approval of CAS exceptions.

Links to the Financial Services Forms page.  These documents are near the bottom of the page.

Purchase-Request-Reimbursement-Form.docx

Sample of a purchase request / reimbursement form that units may find useful. It is not required. However, documentation must adhere to campus policies and requirements.

Request for Contributed Effort Setup in ERS.oft

An email template for the RA's to use when requesting a change to contributed effort commitments.

Research Operations Student Employment Application.pdf

Application form for student employment with Research Operations.

Sponsored Project Expense Advance Forms and Guidance Packet.pdf

Forms and guidance for use when requesting sponsored project expense advances.

Subrecipient-Commitment-Form.pdf

A form used to obtain and document commitment from subrecipient.

Subrecipient-Letter-of-Commitment.docx

Letter from subrecipient committing to collaborate with ASU on a sponsored project.

Third Party Cost Sharing Certification Memo.xlsx

This form is to obtain required information from a third party that is contributing to cost sharing.

Vendor_Authorization_Form.pdf

Required for U.S. Companies, in addition to the FATCA Compliant Substitute W-9, when Subrecipients.

Required for Foreign Individuals when Subrecipients.

Required for Foreign Entities when Subrecipients.