On eligible projects, for general supplies to qualify for a CAS exception both of the following statements must be true:
General supplies (e.g., pens, binders, notebooks, flip charts, paper, flash drives) are required for completing project objectives (e.g., sponsoring a workshop/training seminar or to establish a remote study site location), and are required in amounts significantly greater than those routinely provided by the academic unit.
These items are to be used exclusively for project activities and objectives.
If only one of these statements is true, then the expenditure does not qualify for a CAS exception.
If both of these statements are true, then a CAS exception may be allowable.
The budget justification must include all of the following:
An explanation as to why the general supplies are necessary to complete the scope of work.
A detailed justification of the supplies needed and how they will be used for the project.
For projects that need scientific software, a confirmation that the software requested is not readily available for download from ASU's My Apps.
A discussion as to what is unusual and/or unlike about project scope that the academic unit’s resources are insufficient.
An explanation as to how the PI or research team will track the usage of general supplies to ensure they are not used for other activities.
Any additional information that would strengthen the budget justification and further explain the unusual need or unlike circumstances for the general supplies.
Return to CAS Guidance start