Send the proposal package to your SPO

The bottom line

Send the proposal and related paperwork to your SPO at least 3 working days before the sponsor's deadline to make sure it will get to the sponsor in time.

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Put together the proposal package

At a minimum, your proposal package will include the following:

• Approved ORSPA 300A form
• Your proposal

In addition, you should include the forms below if they apply to your project. These should have already been approved.

• ORSPA 300B, 300C, 300D, or 300E form
• ORSPA 305 form
• F&A waiver
• CAS Exception Form
• Justification and Approval for Intra-university Consulting Pay (ORSPA 310)
• Request for Subcontract memo
• Regulatory approvals (animals, human subjects, etc.)
• Representations and Certifications

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Send proposal package to your SPO at least 3 working days before the deadline

Sending the proposal package to your SPO at least 3 working days before the deadline will:

• allow your SPO to provide an adequate review of the proposal
• allow sufficient time to make any last-minute changes
• help to avoid unforeseen problems like electronic submission problems, mail delivery problems, etc. that could cause the proposal to miss the deadline

Once your SPO receives the proposal package, s/he will:

• review it to make sure it is consistent with university policies and sponsor requirements
• have it signed by an authorized official
• create a cover letter (AKA transmittal letter)
• send the proposal package to the sponsor
• send a copy of your ORSPA 300A form to you, your department, and your college

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