Tutorial Navigation | Coeus Desktop Help | Coeus Home

All Users (Coeus Basics) Overview of the Coeus modules Searching Changes from Coeus 3.8 to 4.0 Sorting search results Saving search results Printing search results The Coeus modules Proposal Overview Printing a proposal summary Current & pending reports Overview Sorting Saving Printing Award Overview Award hierarchies Notice of award Award modification Money and end dates Subcontracts Overview Medusa Printing Overview Search results Proposal summary Notice of award Award modification Current & pending report Working with multiple windows Notepad Locked records Collaborator Tab Uploading Biosketches Toolbar Information Sheet Search Exercise **Download quick reference guide** Unit Administrators User Administration Subcontract Administrators Subcontracts in Coeus Grants & Contracts Coordinators Proposal Data Entry Financial Disclosure Collaborator Tab Sponsored Projects Accountants Award number entry and budget Voiding an account Feed maintenance instructions Emergency end date change Reporting requirements - overview Reporting requirements - adding to an award Account closeout Sponsored Projects Officers Proposal Processing Proposal Data Entry Award Processing Appendices Appendix A - Data Entry Instructions Appendix B - Activity Codes (NACUBO A-21) Appendix C - NACUBO Index Appendix D - NSF Codes Appendix E - NCURA Program Income Basic Coeus questions and answers Tool bar information sheet Who can help me Child Accounts Setting up a child account 500A Child account with comments 500B Child account with comments Consortium Accounts Setting up a Consortium-ENHANCEMENT Account Setting up a Consortium-MANAGER Account Setting up a Consortium-MEMBER Account Cost Sharing Setting up a Cost Sharing Account 305 form with explanatory notes No-Cost Extensions Normal Emergency Example form 500A Prespending Accounts Setting up a new award with a previous pre-award Setting up a pre-award 301B Setting up a pre-award UPAS Example 301B Example 500A and 500B forms 301B Example 500A and 500B forms 301B Example UPAS Program Income Setting up a program income account Example 500A - 500B Regular Activations Setting up a new award 500A with explanatory notes 500B with explanatory notes Internal Transfers Reporting requirements - overview Reporting requirements - adding to an award Activation procedures quick check Special Review Processing Special Review Processing Research Compliance (Data Import) Create Schedule Update Protocol Full Board Approval Assign Protocol to Committee and Schedule Assign Protocol to Agenda and Approve Expedited Approval Assign Protocol to Committee and Schedule Expedited Approval Exempt Assign Protocol to Committee and Schedule Exempt Approval

Coeus Basics

Subcontract Module Overview

This tutorial will give you an overview of the information available in the Subcontract module.

The Subcontract module is usually accessed by choosing Maintain > Subcontract from the menu bar or by clicking on the shortcut button:

After performing a search for a proposal, you can open it from the search results by double-clicking on it or clicking on the display button:

The subcontract’s information will appear in a new window. Note that the window's title bar tells you that you are displaying a subcontract, the subcontract's number, and its sequence number. You'll also notice that this window has several tabs across the top.

The tabs help to logically group the information. A picture of the information available on each tab is below. Notes are provided for clarification.

Subcontract tab

This tab contains basic information about the subcontract. The Seq No field displays the sequence number of the subcontract. Every time a subcontract is revised, a new sequence number is created.

Funding Source tab

This tab contains information about the award(s) that fund the subcontract. Medusa can be opened for one of these awards by clicking on the award, then clicking on the Medusa button.

Amount Info tab

This tab contains information about the obligated and anticipated funds related to the subcontract.

Amount Released tab

This tab is only used to record the subcontract's purchase order number, which is recorded in the Comments column. Ignore all other fields on this screen.

Contacts tab

This tab contains information about contacts related to the contract. The white pointing hand (top-left) indicates the currently selected contact. Details about the selected contact are shown at the bottom. Click on a different contact at the top to see the details associated with that contact. Note that the bottom section allows you to scroll down to see more.

Closeout tab

This tab shows how and when the subcontract was closed out.

Other tab

This tab displays whether the payment type is cost-reimbursable or fixed price.